Honey Creek Ridge: Approved Meeting Minutes

____________________________________________________________________

Honey Creek Ridge Homeowners Association

P.O. Box 3188

Renton, WA 98056

http://honeycreekridge.blogspot.com/

HOA Meeting Minutes: May 11, 2016

Board Members Present: Khwaja Ali, President; Eddie Chang, Vice President; Ann Green, Treasurer; Mary Burton, Secretary; Mike Minato, Landscape Committee; Rudy Case, Architecture Committee; Kathryn Mattila, Community Involvement

Board Members Absent: Jay Keen, At-Large Member; Ken Mills, At-Large Member

Quorum Present: Yes

Agenda:

1. Welcome

2. Meeting Minutes

3. Secretary’s Report

4. Treasurer’s Report

5. Community Involvement Report

6. Landscape Committee Report

7. Architectural Committee Report

8. Other Business

Welcome & Call Meeting to Order – Khwaja Ali

Khwaja called the meeting to order at 7:05 PM.

Meeting Minutes – Mary Burton

The April 13, 2016 meeting minutes were reviewed and were approved.

Secretary’s Report – Mary Burton

Mary presented a letter she drafted to a homeowner whose broken down SUV has been in their driveway for many months. The board approved the letter to be delivered to the homeowner.

Treasurer’s Report – Ann Green

Ann handed out finance reports. April bank statement was circulated for review by all board members.

The HOA only has one key to our P.O. Box. Ann will see if we can duplicate it or get a second key.

The HOA has received dues from 88 (of 100) homeowners, although two of those payments were only partial payments. Eleven homeowners still owe the full amount for their 2016 dues. Ann mailed a second billing to the 11 homeowners who are late with their dues.

The home at 2125 Newport Ct. NE sold, but has two Honey Creek HOA liens against it – one from 2006 and one from 2009. Ann is researching the HOA records and it appears that the 2009 lien was paid, so the board voted to release that lien. However, we will request that the 2006 lien of $430 be paid to the HOA.

Eddie knows a CPA in Texas that can do an audit for the HOA, but it would need to be done electronically. The board discussed that it needs to be someone local because the HOA Quickbooks is not web-based, but rather is a stand-alone version on Ann’s computer. Eddie will look for someone local to do an audit.

Community Involvement Committee Report – Kathryn Mattila

On April 26 Kathryn met with Casey Stanley, new manager of the City of Renton Community Services Dept. The City is not going to host picnics in neighborhoods as they have in the past, but instead they may offer block party grants that neighborhoods can apply for to fund their own neighborhood picnics. The City will be making a decision about this in the near future. Kathryn will stay in touch with Casey Stanley regarding grant opportunities. At the June HOA board meeting we can decide whether to host our own picnic.

Landscape Committee Report – Mike Minato

Some yards in the neighborhood are looking pretty bad. Mike will ask ProGrass if the HOA can recommend their services to homeowners.

On May 16, 2016 ProGrass will fix the leak in our irrigation system on Olympia Ave.

On May 23, 2016 ProGrass will plant new arborvitae along the chain link fence by the lower pond on NE 26^th Ct. They will also install an irrigation system for the arborvitae.

Mike Minato has been in discussion with the City of Renton regarding Honey Creek Ridge’s buckled sidewalks and overgrown trees and roots. City of Renton representatives include: Denis Law, Mayor; Gregg Zimmerman, Public Works/Urban Forestry Dept Administrator; Terry Flatley, Urban Forestry & Natural Resources Manager; Leslie Bentlach, Director of Urban Forestry; Michael Stenhouse, Director Public Works; Patrick Zellner, Supervisor Public Works and John Kalmback, Lead Worker Public Works.

On April 18, 2016 HOA board members Mike Minato, Ann Green and Ken Mills met with Terry Flatley and John Kalmbach from the City of Renton to discuss the Honey Creek Ridge project to remove overgrown trees and roots, repair sidewalks, and re-plant appropriate size trees.

After the meeting Mike followed up, on April 19^th, with an email to City staff: Terry Flatley, John Kalmbach, Bill Wressell, Michael Stenhouse, Leslie Betlach and Patrick Zellner recapping in detail his understanding of the April 18^th meeting and the City’s commitments to this project.

On April 20 John Kalmbach replied via email about starting phase 1 sidewalk repairs by late May/early June, after the trees are removed and stumps are ground down. He also stated that, “Phase 2 and phase 3 repairs are planned for next year with the possibility of shifting to the following year.”

May 10 Mike received emails from Terry Flatley and Gregg Zimmerman clarifying City’s commitment to the project. Gregg Zimmerman stated, “This is a one-time sidewalk repair project. The current City Code on sidewalks establishes that maintenance of sidewalks is the responsibility of the adjacent property owner. However, a budget has been set up that allows us to do projects like this one, on a case by case basis. The city doing this project does not commit the city to taking over responsibility for sidewalk maintenance in the future. The City Code continues to establish responsibilities for sidewalk maintenance.”

Phase 1 tree removal and sidewalk replacements, to be done by the City of Renton, is scheduled to begin early June. Planting new trees, to be done by the HOA, is scheduled to happen this fall, probably Nov. Mike Minato and Mary Burton will draft a letter to the homeowners about the project and have the HOA board review it prior to mailing the letter to all homeowners.

Architectural Committee Report – Rudy Case

Rudy reported on three current homeowner requests for fencing. If homeowners want to do small repairs, no HOA approval is necessary. If homeowners want to do a large fence project, HOA approval is needed.

Former HOA Architectural Committee Chair, Marshall Gilmore, used to replace the bulbs in our neighborhood street lights. Rudy will contact Marshall to (1) see if he still has our replacement bulbs, and (2) if he still wants to replace bulbs when they burn out.

To try and save money, Khwaja is getting bids to see if we can put LED lights in our current street lights. We currently pay approximately $250 per month for electricity.

Next Meeting

Wednesday, June 8, 2016

Meeting Adjourned: 9:25 PM

Mary Burton, Secretary

___________________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

http://honeycreekridge.blogspot.com/

HOA Meeting Minutes: April 13, 2016

Board Members Absent: None

Quorum Present: Yes

Agenda:

1. Welcome

2. Meeting Minutes

3. Secretary’s Report

4. Treasurer’s Report

5. Community Involvement Report

6. Landscape Committee Report

7. Architectural Committee Report

8. Other Business

Welcome & Call Meeting to Order – Khwaja Ali

Khwaja called the meeting to order at 7:05 PM.

Meeting Minutes – Mary Burton

The March 9, 2016 meeting minutes were reviewed and were approved.

Secretary’s Report – Mary Burton

Mary is finalizing a “welcome letter” for new homeowners to not only welcome homeowners, but provide them with resources such as the HOA board members’ emails, HOA Facebook page, and the HOA website where newsletters, bylaws and CC&Rs are listed. The letter will also highlight key CC&Rs that homeowners need to be aware of and abide by.

Real estate signage around the neighborhood was discussed. According to CC&R 5.10 about signage, the HOA will be asking real estate companies and homeowners who are selling their houses, not to put pointer signs around the neighborhood on an ongoing basis. A one-day Open House sign is fine, and a For Sale sign on their property is also fine.

Mary is drafting the next HOA E-Newsletter to be sent mid-April. Since homeowners may be planning spring/summer home improvement projects, we want to make sure they understand the CC&Rs for exterior home improvement/landscaping projects and also have the Property Improvement Request Form to request HOA approval. In the E-Newsletter, real estate signage will also be outlined.

Treasurer’s Report – Ann Green

Ann handed out finance reports. The February and March bank statements were circulated for review by all board members. Ann filed federal taxes in March.

As of April 12^th, the HOA has received dues from 88 (of 100) homeowners. Payments were due by April 1^st. Ann will be sending out a second billing to the 12 homeowners who are late with their dues.

Community Involvement Committee Report – Kathryn Mattila

Kathryn is coordinating a volunteer project with the King County Parks Department. If Renton neighborhoods want to have a summer picnic hosted by the City of Renton, the neighborhoods are required to do a volunteer project. The clean-up project at Sierra Heights Park will take place Saturday, April 30^th from 10am – 2pm. Tools will be provided by the King County Parks Dept.

On Tuesday, April 26, 2016 Kathryn is planning to meet with Casey Stanley, the new manager of the City of Renton Community Services Department to discuss the City’s Neighborhood Program and some possible changes that they would like feedback on. Kathryn is also trying to confirm a date with the City for our Honey Creek Ridge summer picnic.

Landscape Committee Report – Mike Minato

Mike is working with Pro Grass, our landscapers, to plant 19 new arborvitae trees along the chain link fence that borders the lower pond at the end of NE 26^th Ct. Irrigation will be installed, tapping into our current irrigation system, to keep the arborvitae watered. Cost to the HOA will be $1,385.

Mike has been in discussion with the City of Renton regarding Honey Creek Ridge’s buckled sidewalks and overgrown trees. City of Renton representatives include: Denis Law, Mayor; Gregg Zimmerman, Public Works/Urban Forestry Department Administrator; Terry Flatley, Urban Forestry & Natural Resources Manager; Leslie Bentlach, Director of Urban Forestry; Michael Stenhouse, Director Public Works; Patrick Zellner, Supervisor Public Works and John Kalmback, Lead Worker Public Works.

Terry Flatley and John Kalmback will be the contact persons for the City. Mike has a meeting with the City on Monday, April 18^th to discuss the project of removing overgrown trees, re-planting new appropriate size trees, and repairing the sidewalks. Ken Mills, At-Large HOA Board Member, and Ann Green, HOA Treasurer, will join Mike at the meeting.

On March 22, 2016, Mike and Eddie met with Courtney Flora who is an attorney with McCullough Hill Leary to research and understand the legal responsibilities of the HOA and the City of Renton in regards to the overgrown trees and buckled sidewalks in our Honey Creek Ridge neighborhood. Research is currently underway.

Architectural Committee Report – Rudy Case

Rudy reported on three current homeowner requests for doing improvements. He also reported on the completion of a homeowner project of a shed and fencing and landscaping – the board approved the completion of the project.

Next Meeting

Wednesday, May 11, 2016

Meeting Adjourned: 9:00 PM

Mary Burton, Secretary

ADDENDUM

On March 19, 2016, the seven HOA Board of Directors voted to add homeowners Ken Mills and Jay Keen to the board. According to our (1) Bylaws and (2) Amendment III to the Bylaws, the HOA board can have up to 9 board members and we don't have to wait until the November annual meeting - we just need a majority of the board to vote them in.

ARTICLE IV Board of Directors http://www.honeycreekridge.blogspot.com/p/bylaws.html
(3) Vacancies: All vacancies in the Board of Directors, whether caused by resignation, death or otherwise, may be filled by the affirmative vote of a majority of the remaining directors though less than a quorum of the Board of Directors. A director elected to fill any vacancy shall hold office for the unexpired term of his predecessor and until his successor is elected and qualified.

Amendment III Bylaws http://www.honeycreekridge.blogspot.com/p/amendment-iii-bylaws.html

The Board of directors of the Honey Creek Ridge Homeowners’ Association hereby amends the bylaws of the Honey Creek Ridge Homeowners’ Association by amending Article IV (1) of the Bylaws to make the term of Directors three years, as set forth below, and increase the total to Nine (9) members...

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Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

http://honeycreekridge.blogspot.com/

HOA Meeting Minutes: March 9, 2016

Board Members Present: Khwaja Ali, President; Eddie Chang, Vice President; Ann Green, Treasurer; Mary Burton, Secretary; Mike Minato, Landscape Committee

Board Members Absent: Rudy Case, Architecture Committee; Kathryn Mattila, Community Events

Quorum Present: Yes

Others Present: Homeowners: Jay and Michelle Keen; Ken Mills

Agenda

· Welcome

· Meeting Minutes

· Secretary’s Report

· Treasurer’s Report

· Landscape Committee Report

· Architectural Committee Report

· Community Involvement Report

· Other Business

Welcome & Call Meeting to Order – Khwaja Ali

Khwaja called the meeting to order at 7:00 PM. Introductions were made since three homeowners were in attendance.

Meeting Minutes – Mary Burton

February 10, 2016 meeting minutes were reviewed. Meeting minutes were approved after two changes were made.

Secretary’s Report – Mary Burton

Mary attended the City of Renton’s “Neighbor to Neighbor Forum” on Saturday, February 27^th. She networked with many city representatives, including Rob Shuey a City of Renton Code Compliance Inspector. He said we can contact him re: questions about city codes that may support our HOA CC&Rs (rshuey@rentonwa.gov 425-430-7235). She also learned that Renton will be switching their garbage/recycle/yard waste service from Waste Management to Republic Services in 2017.

We received notification from the City of Renton that our newsletter grant application has been approved. The City will mail a $150 check to the HOA to support our newsletters mailings to homeowners.

Progressive Dinner:

This Saturday, March 12^th at 6pm we will be having a progressive dinner for all of the neighborhood. Four houses will be the “host homes” and people can sign up to bring either appetizer, salad, entrée, or dessert. Ellen Tennis and Anne Case are heading up this event. An announcement was included in the HOA hard copy newsletter and the e-newsletter. Another e-mail reminder will be sent.

Treasurer’s Report – Ann Green

Ann handed out finance reports as of February 29, 2016. The February bank statement has not arrived yet, so that was not circulated for review.

As of March 9^th the HOA has received dues from 48 (of 100) homeowners. Payments are due by April 1^st.

The board discussed possibly having a Reserve Study done to determine how much money the HOA should have in reserve to fund major maintenance projects and/or repairs. The issue was tabled for further discussion.

The board discussed having an audit done on HOA finances. A motion was made to allocate $500 for an audit, to be completed within three months (by mid June).

v Action Item – Eddie Chang will find an auditor to complete an audit within three months.

Ann is working on collecting HOA dues, and competing real estate taxes and federal tax return.

Landscape Committee Report – Mike Minato

Mike is talking with the City of Renton regarding Honey Creek Ridge’s buckled sidewalks and overgrown trees. City of Renton representatives include: Gregg Zimmerman, Public Works Department Administrator; Terry Flatley, Urban Forestry & Natural Resources Manager; Leslie Bentlach, Director of Urban Forestry.

The board discussed doing more research on the issue of the trees/sidewalks. A motion was made and approved to allocate $5,000 to get legal counsel on this issue.

v Action Item – Eddie Chang will find an attorney to research the issue of our trees and sidewalks prior to our next board meeting on April 13, 2016.

Architectural Committee Report – (Rudy Case was unable to attend meeting)

The board discussed neighbor Lee Holmes who is coordinating bids for fence repairs with other neighbors (to hopefully get a quantity discount). Some homeowners think this is an HOA project, but it is not. The HOA would like Lee to include in his email communications with interested neighbors, that this is a “neighbor-helping-neighbor” project, and not an HOA project.

v Action Item – Mary will draft a paragraph for the board to approve. The paragraph will be sent to Lee Holmes to include in his communications with neighbors who are interested in fence repairs on their personal property.

Next Meeting

Wednesday, April 13, 2016

Meeting Adjourned: 9:00 PM

Mary Burton, Secretary

_____________________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

http://honeycreekridge.blogspot.com/

HOA Meeting Minutes: February 10, 2016

Board Members Present: Eddie Chang, Vice President; Ann Green, Treasurer; Mary Burton, Secretary; Rudy Case, Architecture Committee; Mike Minato, Landscape Committee

Board Members Absent: Khwaja Ali, President; Kathryn Mattila, Community Events

Quorum Present: Yes

Agenda

· Welcome

· Meeting Minutes

· Treasurer’s Report

· Architectural Committee Report

· Landscape Committee Report

· Community Involvement Report

· Communications

· Other Business

Welcome & Call Meeting to Order – Eddie Chang

Eddie called the meeting to order at 7:00 PM.

Meeting Minutes – Mary Burton

January 12, 2016 meeting minutes were reviewed and approved.

Treasurer’s Report – Ann Green

Review of HOA finances:

The annual dues invoices were mailed to homeowners the third week of January. As of February 10^th the HOA has received 28 payments. Payments are due by April 1^st.

Eddie researched the possibility of doing bulk mail to save money on our two mailings per year to 100 homeowners, but with the small quantity we send, the HOA doesn’t qualify for bulk mailing.

Ann reported that homeowner and CPA, Sue Bogart, reviewed HOA finances and QuickBooks with her since she is our new HOA treasurer, taking over for Bob Leppke. The board discussed possibly having the HOA finances audited since we are transitioning to a new treasurer.

v Action Item – Eddie Chang will look into the possibility of an audit, the cost, etc.

Financial safeguards and procedures were discussed. The board voted to incorporate a new procedure into monthly board meetings – the HOA bank statement will be passed around to board members for review. The treasurer will continue providing copies of financial reports each month to every board member.

HOA Insurance:

We received quotes from a couple other companies for our HOA insurance. The board voted to (1) pay our insurance that is due in February with our current company, and (2) table the discussion about possibly switching insurance companies to try and get better rates until all board members are present.

Architectural Committee Report – Rudy Case

There was discussion regarding a shed that was built without HOA approval. The homeowners submitted a request form after it was built. However, the shed is visible from the street and extends approximately four feet above their fence. The board voted to request that the homeowners move the shed to the back yard where it is not in view from the street.

v Action Item – Rudy will draft a letter asking the homeowners to move the shed to the back yard.

Neighbor Lee Holmes is coordinating getting bids for fence repairs with other neighbors (to hopefully get a “quantity discount”).

v Action Item – Mary will contact Lee to get an update and find out which neighbors have signed up to get bids for their fence projects.

Landscape Committee Report – Mike Minato

Mike reported that Gregg Zimmerman, Public Works Administrator with the City of Renton, responded to our HOA letter regarding our neighborhood’s buckled sidewalks and overgrown trees. Gregg said the City is interested in working with our HOA to replace sections of sidewalk where root heave has caused tripping hazards, on the basis of the HOA removing the trees and the City repairing the sidewalks. The scope of work is too large to be accomplished in one year due to the City’s budgetary and staffing constraints, so Gregg has asked Bill Wressell (Street Maintenance Manager) and his staff to put together a phasing plan that would allow the work to be done over several years.

v Action Item – Mike will be in contact with Bill Wressell to move forward on planning this project.

There was discussion about a home on NE 23^rd Ct. with chicken wire and empty soup cans all over their yard. The homeowner says it’s to keep the deer off the grass.

v Action Item – Eddie will find information about deer repellent to provide to the homeowner. Rudy will ask them to clean up their yard and get rid of the chicken wire and cans.

Community Involvement – Mary Burton

Block Watch Meeting:

On Tuesday, February 16^th at 7pm the HOA will be hosting a Block Watch meeting at Ellen Tennis and Mike Tribble’s home: 3426 NE 23^rd Place. Since we have had some cars stolen out of driveways in our neighborhood, we want to take action to come together with homeowners to do what we can to deter crime in Honey Creek. The Renton Police Department will be putting on the Block Watch meeting. A notification was included in the HOA hard copy newsletter and the e-newsletter.

Progressive Dinner:

On Saturday, March 12^th at 6pm we will be having a progressive dinner for all of the neighborhood. Four houses will be the “host homes” and people can sign up to bring either appetizer, salad, entrée, or dessert. Ellen Tennis and Anne Case are heading up this event. An announcement was included in the HOA hard copy newsletter and the e-newsletter. Another e-mail reminder will be sent.

Communications – Mary Burton

Mary will be attending the City of Renton’s Neighbor-to-Neighbor Forum on Saturday, February 27^th.

Mary welcomed the new homeowners at 2336 Olympia Ave.

Next Meeting

Wednesday, March 9th at 7pm.

Meeting Adjourned: 9:10 PM

Mary Burton, Secretary

____________________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

http://honeycreekridge.blogspot.com/

HOA Meeting Minutes: January 12, 2016

Board Members Present: Khwaja Ali, President; Eddie Chang, Vice President; Bob Leppke, Outgoing Treasurer; Ann Green, Incoming Treasurer; Mary Burton, Secretary; Kathryn Mattila, Community Events; Rudy Case, Architecture Committee; Mike Minato, Landscape Committee

Board Members Absent: None

Quorum Present: Yes

Agenda

· Welcome & President’s Report

· Meeting Minutes

· Treasurer’s Report

· Architectural Committee Report

· Landscape Committee Report

· Community Involvement Report

· Communications

· Other Business

Welcome and President’s Report – Khwaja Ali

Khwaja called the meeting to order at 7:00 PM. Introductions were made since we have some new board members. Khwaja briefly recapped 2015 and thanked the board members for volunteering to serve this year on the HOA.

Khwaja gave an update on the boat and conversion van that were sitting in the driveways of two homeowners over a long period of time. The boat has been moved and is no longer being stored in the homeowner’s driveway. The conversion van is still in the driveway, but the homeowner claims it is moved occasionally. CC&R Section 5.6 states that no vehicle (including cars) can be in open view in a driveway or on the street longer than 24 hours. We discussed possibly needing to revise this CC&R.

v Action Item – Khwaja will review CC&R 5.6 and research similar CC&Rs of other HOAs.

Meeting Minutes – Mary Burton

November 17, 2015 annual meeting minutes were reviewed and approved.

Treasurer’s Report – Bob Leppke and Ann Green

Review of final 2015 budget:

· HOA was under budget for 2015 by about $4,081.

· Total expenses for 2015 = $35,104

2016 budget:

· The 2016 HOA budget was approved at the November 17^th annual meeting.

· 2016 HOA homeowner dues will be $475 per household.

· HOA dues are due by April 1^st, with a $75 late fee assessed after April 1^st.

v Action Item - Bob and Ann will prepare invoices for mailing. They will give the envelopes to Mary who will add the HOA newsletter. Mary will mail envelopes to each homeowner.

v Action Item – Eddie will look into the cost of using a mail house and doing bulk mail vs. how we do our twice yearly mailing to our 100 homes, which is using full price live stamps (49 cents each).

Review of HOA finances:

Since Bob Leppke is retiring as treasurer, and Ann Green will be the new HOA treasurer, it was suggested that we have Sue Bogart do a review of our HOA finances and Quickbooks records. Sue is a CPA and long-time Honey Creek homeowner.

v Action Item – Bob will contact Sue Bogart and ask if she will do a formal review of our finances.

HOA Insurance:

We discussed the cost of HOA insurance for (1) Directors and Officers - $1,020/yr., and (2) General Liability - $612/yr. Eddie suggested board members try and get quotes from their own insurance companies to compare prices.

v Action Item - Bob will email our current HOA insurance coverage to board members so we can get quotes.

v Action Item – Some board members will get quotes from their own insurance companies

Architectural Committee Report – Rudy Case

There was discussion regarding some exterior home improvements and a shed being built without HOA approval.

v Action Item - Rudy and Eddie will contact the homeowners that have not followed HOA protocol to make exterior modifications to their homes.

Mary brought copies of Windwood HOA’s forms: “Property Improvement Request” and “Property Improvement Notice of Completion.” There was discussion and a vote to create similar forms for Honey Creek Ridge homeowners to use to request approval to do modifications to the exterior of their homes.

v Action Item – Eddie will draft the forms: “Property Improvement Request” and “Property Improvement Notice of Completion” for Honey Creek Ridge HOA.

Landscape Committee Report – Mike Minato

The end of 2015, ProGrass trimmed the lower branches all of our neighborhood trees to 14 feet. Puget Sound Energy topped the trees along the power lines which run through our neighborhood park.

The contract with ProGrass has been signed to have them continue providing landscape services to Honey Creek Ridge in 2016.

The City of Renton is having their 2016 planning retreat mid January. They will be considering our HOA letter regarding the Honey Creek Ridge trees and sidewalks repair project.

The arborvitae on NE 26^th Court that died after being planted in 2015 were removed by ProGrass. It is our desire to have them replaced.

v Action Item – Mike is following up with ProGrass to see if they will partner with the HOA to replace the arborvitae, make sure they are planted correctly and the irrigation system will keep them watered.

Community Involvement – Kathryn Mattila

Block Watch Meeting:

On Tuesday, February 16^th at 7pm the HOA will be having a Block Watch meeting for the neighborhood at Ellen Tennis and Mike Tribble’s home: 3426 NE 23^rd Place. Since we have had some cars stolen out of driveways in our neighborhood, we want to take action to come together with homeowners to do what we can to deter crime in Honey Creek. The Renton Police Department will be putting on the Block Watch meeting. A notification will be going out in the HOA hard copy newsletter and the e-newsletter.

Progressive Dinner:

On Saturday, March 12^th at 6pm we will be having a progressive dinner for all of the neighborhood. Four houses will be the “host homes” and people can sign up to bring either appetizer, salad, entrée, or dessert. Ellen Tennis and Anne Case are heading up this event. An announcement will be going out in the HOA hard copy newsletter and the e-newsletter.

Communications – Mary Burton

Reviewed draft of the 2016 HOA calendar. Mike Minato proposed we change the monthly board meetings to the second Wednesday of each month (rather than the second Tuesday). A vote was taken and all agreed to the change.

The HOA Welcome Committee is Shelby Scovel, Anne Case, and Mary Burton. New homeowners at 3220 NE 26^th Court were welcomed by Anne and Rudy Case on behalf of the HOA. New homeowners at 2336 Olympia Ave. will be welcomed soon.

Next Meeting

Wednesday, February 10, 2016 at Mike Minato’s house.

Meeting Adjourned: 8:30 PM

Mary Burton, Secretary

_____________________________________________________________

There was no HOA board meeting in December 2015.
_____________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

HOA Meeting Minutes: November 17, 2015 ANNUAL MEETING

Board Members Present: Khwaja Ali, President ; Bob Leppke, Outgoing Treasurer; Ann Green, Incoming Treasurer Ellen Tennis, Outgoing Secretary; Mary Burton, Incoming Secretary; Kathryn Mattila, Community Involvement; Mike Minato, Landscape Committee.

Board Members Absent: Paul Wallis, outgoing Vice President;

Marshall Gilmore, outgoing Architectural Committee

Others Present: Homeowners: Anne Case, Anna Demcenco, Victor Hebert, Matt Ide, Susanna Alvarez, Kyle Mattila, Dung Nguyen, Rebekah Odell, Shelby Scovel

Quorum Present: Yes, a quorum was present. A total of 16 people attended (representing 14 households) and we received 12 proxies (7 hard copies via mail, and 5 via e-mail). HOA bylaws state that each household represents one vote. Total votes at the annual meeting = 26 . Quorum is 10% for an annual meeting, so we reached quorum at 26%.

Agenda:

· Call Meeting to Order

· Meeting Minutes

· President’s Report

· Treasurer’s Report

· Landscape Report

· Architecture Report

· Community Involvement

· Communications

· Board Elections

· Miscellaneous Business

Call to Order:

Meeting was called to order at 7:00 PM

Meeting Minutes:

October 2015 meeting minutes were reviewed and approved.

President’s Report:

HOA President, Khwaja Ali, introduced the board members who served in 2015, indicating what each person did and thanked them for their help. He reviewed 2015, including projects that were accomplished and events that took place. The Landscape Committee and the Architectural Committee were busy keeping the neighborhood looking good, the Community Events committee provided neighborhood activities, and Communications updated the HOA communications with homeowners.

Treasurer’s Report:

HOA Treasure, Bob Leppke, reviewed the 2015 budget. All 100 Honey Creek Ridge homes paid their HOA annual dues of $400. We had an unexpected expense of $1,170 to replace the mailbox that was hit by a car on Lynnwood Ave. We expect to end the year approximately $4,700 under budget.

Bob reviewed the 2016 proposed budget. Due to expected increases in expenses for landscaping, the sprinkler system and future sidewalk repairs, the proposed budget increases annual dues to $475 per household.

There was discussion regarding the 2016 proposed budget. One person voted to increase the dues to $600 per household to start saving up for the sidewalk repairs and tree removal/replacement project. That motion was voted down. The 2016 budget, as proposed, was approved at $475 per household.

Landscape Committee:

HOA Landscape Committee Chair, Mike Minato, gave an overview of the landscape work that went on in 2015. ProGrass provided our landscaping in 2015 and have been re-signed to service Honey Creek Ridge in 2016. He briefly discussed the HOA reaching out to the City of Renton to discuss possible future repairs to the sidewalks and replacement of the overgrown trees in Honey Creek.

Architectural Committee:

The architectural committee chair was unable to attend the meeting, but provided a brief overview that seven Honey Creek Ridge houses were painted in 2015.

Community Involvement:

Community activities in 2015 included the annual neighborhood picnic hosted by the City of Renton, Halloween food drive, as well as tree planting and clean-up at Sierra Heights Park. A Welcome Committee was started to welcome new homeowners to Honey Creek. The HOA is planning to continue these community activities if the Honey Creek Neighborhood continues to show interest and be involved. Possible 2016 activities include: Block Watch meeting, progressive dinner, spring planting, summer picnic, and fall tree planting/park clean-up.

Communications:

An HOA E-newsletter has been started to keep homeowners updated on various neighborhood items in a more timely manner than hard copy mailings. If homeowners are not receiving the HOA E-newsletter, they can send their e-mail address to the HOA at: honeycreekrenton@gmail.com.

Board Elections:

- Ann Green was voted in as the new treasurer, replacing Bob Leppke.

- Mary Burton was voted in as the new secretary, replacing Ellen Tennis.

- Eddie Chang was nominated and voted in as the new vice president, pending his acceptance since he was not able to attend the meeting. He would be replacing Paul Wallis.

- Rudy Case was nominated and voted in as the new architectural committee chair, pending his acceptance since he was not able to attend the meeting. He would be replacing Marshall Gilmore.

Meeting Adjourned:

8:30 PM

Ellen Tennis, Outgoing Secretary

Mary Burton, Incoming Secretary

____________________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

HOA Meeting Minutes: October 13, 2015

Board Members Present: Khwaja Ali, President ; Bob Leppke, Treasurer; Ellen Tennis, Secretary; Kathryn Mattila, Community Events; Marshall Gilmore, Architecture Committee; Mike Minato, Landscaping Committee; Mary Burton, Communications. Also attending: Rudy Case and Eddie Chang.

Board Members Absent: Paul Wallis, Vice President

Quorum Present: Yes

Agenda:

· Minutes

· Treasurer

· Landscaping

· Architecture

Proceedings:

Meeting called to order at 7:00 PM

Meeting Minutes:

September 2015 minutes were reviewed and approved.

Treasurer’s Report:

September financial reports reviewed. $8,000 under budget but still have tree pruning to complete before end of 2015, which could cost up to $7,000.
Water costs are over budget by about $1,000 because HOA budget was set up for how they billed last year. We will catch up a bit on that next month.
Mailbox that was plowed down by a car cost HOA $1,170 to replace.
Need to consider insurance for lights, mail boxes, fences at ponds, etc. Bob is looking into it.
Bob shared proposed 2016 budget. Board reviewed it, discussed changes. Bob will make changes to submit for a vote at next month’s at annual meeting.

Landscape Committee:

Mike and Khwaja are working on a letter to the City of Renton outlining the history of City codes requiring land developers to plant trees within the plats they were developing, and how Honey Creek trees were approved by the City. In retrospect, the trees that were approved by the City were the wrong kinds of trees because the planting area (the parking strips) are not large enough to sustain this particular specie of tree. Our request will be to ask if the City of Renton will be willing to partner with the Honey Creek HOA to take out the existing trees, repair damage caused to sidewalks and irrigation systems, and to replace the sidewalks.

Mike is talking with ProGrass about replacing the arborvitae along the fence by the lower retention pond. They did a poor job planting them and they died over the summer.

There was a discussion about how fast people drive along Lynnwood Ave. through our neighborhood, and how a mailbox and a light pole have been hit. We are concerned that people/children may be the next to be hit by a speeding car. Rudy said he would look into possibly installing speed bumps.

Report from Rudy Case:

Counting trees

We have a total of 272 trees. 101 Green Ash and 171 Red Ash.

Tree pruning

Made contact with Alan Haywood former City of Issaquah arborist. He said that he could help us in several different ways.

1. He works with several different companies that do tree pruning and is getting in touch with them. He currently has a figure from one company for $40 per tree and is waiting for some numbers from the second company before he gives us a written bid.

2. The bid for the second company came in on 11/14 and was $25 a tree.

3. He could also do a report on the health of the current trees and advise on possible new species of trees that would not break up the sidewalk. He charges $100hr.

4. He said that he could also give us a bid on replacement of the arborvitae in front of the little water retention pond if we would like one.

Davey Tree came out on Tuesday to look at the trees and will give an estimate by Friday.

Our trees are only approximately half of their full size. They are projected to double in size which will create further problems with the sidewalks, irrigation system and streets.

Contacted Klahanie HOA

Rudy called Klahanie HOA about their sidewalk replacement project. Their project took 8 years to complete. With a total cost of just over $2 million. Their HOA has over 600 homes. They currently collect $250 a quarter for dues form their members. Their project was done in multiple phases with the last and largest phase ($700K) being completed last year.

The Klahanie project encompassed removal of old sidewalks, roots, sprinklers, lighting and landscape of 3.3 miles of HOA space along the roadway. Then professional design and replacement of all above. The project was funded in several different ways. They had a small surplus of $ to get the project started. Then they raised dues temporarily to $350/quarter for 4 years. Then lowered dues to current $250/qtr. Finally, they did a special assessment of $2,000 per home to complete the project because it was taking so long to get the funding from dues.

Architectural Committee:

Marshall had nothing to report, as there is little house painting or building going on this time of year.

Communications:

Mary pointed out that on the HOA website, http://honeycreekridge.blogspot.com/, we list the personal emails of all board members. She suggested only listing the HOA email, honeycreekrenton@gmail.com and then she will forward emails to the appropriate board member. Eddie Chang also recommended that we can set up HOA emails for each board position, such as honeycreektreasurer@gmail.com and then set those up to forward to each board member’s personal email. Everyone agreed and voted to make the change.

Mary has updated homeowner emails in our gmail account and has been sending HOA E-newsletters to keep homeowners informed of neighborhood information. A hard copy newsletter will go in the mailing to homeowners announcing the annual meeting and providing a copy of the proposed 2016 HOA budget.

Floor Discussion:

· Rudy asked if our HOA has a mission statement. We do not think so, but we can review the bylaws and articles of incorporation to check. We may want to develop a mission statement.

· We discussed getting a new logo for Honey Creek HOA. The bumblebee is not an official logo. We discussed having a contest to develop a new logo.

· Rudy Case and Eddie Chang were voted onto the board as members at-large.

Next Meeting:

Tuesday, November 17, 2015 Annual Meeting at 7pm at Sierra Heights Elementary.

Meeting Adjourned: 9:00 PM

Ellen Tennis, Outgoing Secretary

Mary Burton, Incoming Secretary

_________________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

HOA Meeting Minutes: September, 2015

Board Members Present: Khwaja Ali, President ; Paul Wallis, Vice President; Bob Leppke, Treasurer; Ellen Tennis, Secretary; Kathryn Mattila Community Involvement; Marshall Gilmore, Architecture Committee; Mike Minato, Landscape Committee; Mary Burton, Communications. Also attending: homeowners, Rudy Case and Shelby Scovel

Board Members Absent: None

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:00 PM

Agenda:

· Minutes

· Treasurer

· Landscaping

· Architecture

· President

· Security

· Sidewalks

Meeting Minutes:

Review of July minutes: We are changing the wording to say that we are reviewing company bids for sidewalk repair, but it is too early to decide. Take out part about closed page on Facebook. It won’t be closed. All voted in favor of approving the minutes with these changes.

President’s Report:

We have had a lot of break-ins, thefts, and stealing of packages lately. Neighbors need to be extra vigilant and call 911 on suspicious people. Rudy said that he has called the police. It helps get things cleaned up.
Paul volunteered to contact Cyndie Parks to set up a block watch meeting. We will try to do it on Dec. 1^st
Mary will send E-newsletter containing reminders to be safe.

Treasurer’s Report:

July and Aug reports reviewed. $3,000 under budget through Aug.
$2,000 in budget for pond maintenance that we voted to re-allocate to pruning.
Bob will draft budget for new year and share on Oct. 13

Landscaping Committee

· City put in wedges in worst spots in sidewalks. Mike Minato will email to ask for more.

· Mike talked to John (Dan) Hasty and Terry Flatley with the City of Renton. When the neighborhood was built, the City required trees, but gave no guidance on which ones, and approved the ones that were planted. Now urban forestry (Terry Flatley) says these are the wrong kinds of trees, which is true. But, this puts us in the position of asking if the City can help with our transition to the right kinds of trees.

· Mike sent email to Mayor Law thanking for transportation dept. help with sidewalk wedges.

· Mike and Khwaja will write a formal letter to Mayor trying to get help with sidwalks and trees.

· This avenue has made us put a hold on moving forward with a sidewalk repair company.

· DUES connected to needing money to do sidewalks and trees- Bob will look at the numbers.

· Rudy says that Klahanie just did the same thing- possible resource. He will research what and how they did this type of project.

· We also need to get estimates on tearing out trees and putting in new ones.

· Trees need a serious pruning. Rudy will get bids to do pruning. We have $7,000 in budget.

Architectural Committee:

· None

Floor Discussion:

· Shelby Scovel came to discuss starting a welcome committee to greet new homeowners.

· HOA letter, possible other resources

· Find volunteers to make pies or other treats for new neighbors and deliver the letter.

· Communications- Mary is drafting newsletter for board review to go out with mailing for annual meeting.

· Mary changed passwords to HOA gmail and facebook. A list of passwords was given to president, Kathryn, and secretary

Meeting Adjourned: 9:00 PM

Ellen Tennis

Secretary

HCHOA

_______________________________________________________________

There was no HOA board meeting in August, 2015.
_______________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

HOA Meeting Minutes: July 13, 2015

Board Members Present: Khwaja Ali, president; Bob Leppke, Treasurer; Ellen Tennis, secretary; Marshall Gilmore; Kathryn Mattila; Mike Minato; and Mary Burton

Board Members Absent: Paul Wallis, vice president;

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:00 PM

Agenda:

Review minutes

Treasurer report

Landscaping report

Architecture report

President report

Other business: sidewalks, garbage can notices

Meeting Minutes:

Minutes from Month June, 2015 were reviewed and revised.

President’s Report:

Nothing to report

Treasurer’s Report:

All dues are collected.
June expenses - $3,314.09 bank fee, landscaping, street lights, water
Under budget so far
Signature card change is complete.
However, CDs still have Neil and Victor’s names on them
3 water meters didn’t show usage. They might not be working. Bob will work with Mike M on this.
Broken tree limb cost $125 in June. Mike was shooting for a discount since they used Marshall’s tall ladder.
Treasurer report for June is approved.

Landscaping Committee

We have $5,000 a year for landscape repair. We need to find money in budget to really trim the trees
Get quote on the minimum to get sidewalks cleared.
Arbor vitae near lower pond are dying. They need to be watered by the neighbors. Khwaja will ask them to do this.

Architectural Committee:

No report

Floor Discussion:

Sidewalks

Bob says there is $40,880 available in reserves. Could squeeze out money for sidewalks but it will be tight because we need to leave money for an emergency.
Questions- not all quotes have category one repairs separated out. This makes it difficult to compare quotes.
How much can they go over the estimate?
How much do we agree to spend?
Is it best to do level ones all at once or to do sections of sidewalk all at once?
City wants to break concrete and remove it. Terry wants to see the roots before they get cut.
We are willing to spend $20,000 of our $40,000 reserve.
HOA is reviewing company bids.
NEW DUES- need to show how long it’s been low and compare to dues for other neighborhoods because we have to raise the dues.
Mike Minato will ask Terry the City of Renton Urban Forester about the possibility of replacing the STREET TREES DURING THE SIDEWALK REPAIR process in order to help not have the same sidewalk problem.

Other:

· - Victor will look to see if there is a trash bin notice in his files.

· - Mary updated the Facebook page and converted it to a “community” page and it looks great!

· - Sierra Heights Park volunteer service work Oct. 24^th from 10am – 2pm. We will promote this to the neighborhood.

· - Picnic flyers are up

· - Mary is working on sending an E-newsletter to neighborhood on a more regular basis to keep homeowners informed of what’s going on.

· - Mary will be checking the HOA gmail and sending it to the correct person from now on: honeycreekrenton@gmail.com

Meeting Adjourned: 8:52 PM

Ellen Tennis

Secretary HCHOA

_________________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

HOA Meeting Minutes: June, 2015

Board Members Present: Khwaja Ali, President ; Bob Leppke, Treasurer; Ellen Tennis, Secretary; Mary Burton; Marshall Gilmore

Board Members Absent: Kathryn Mattila; Paul Wallis, Vice President;

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:00 PM

Agenda:

· Minute review for March and May

· President report

· Treasurer report

· Architecture report

· Sidewalks

Meeting Minutes:

Minutes from March, 2015 were reviewed and approved.

May minutes were reviewed and changes suggested and approved with the changes.

President’s Report:

One neighbor’s alarm went off for hours. The police came. No one could contact the owner for hours. Please remember to give your neighbors your phone numbers for emergencies.
Khwaja would like to start work on updating the contacts list for the whole neighborhood. Bob said he could send Ellen his updated list so that she could add in newer names to the list that she has going and then pass that on to Khwaja.
Some of the new arbor vitae are dying down by lower pond. Khwaja said he would send Mike Minato a note about it. Homeowners may need to water them.

Treasurer’s Report:

March, April, and May treasurer reports are approved.
Signature card still needs doing.
There is still one Dues that hasn’t been turned in.
Marshall asked Steve Fortescue to be treasurer but he wasn’t interested.

Landscaping Committee

· One yard on Olympia is looking bad. Needs to be cleaned up. Someone will ask Victor if he will do his knock and talk.

· CCandR 5.13 “clean, slightly, and sanitary conditions at all times”… “and maintain the landscape on his lot in a healthy and attractive state and in a manner comparable to that on the other lots in Honey Creek.”

· The CCandRs give the HOA the authority to take care of the problem and bill the homeowner if the owner does not comply with a request within 30 days.

· Approved colors for Julie and Dave on 23^rd Pl.

· Bob said he would start a spread sheet comparing the companies for sidewalk repairs. Mary and Ellen will start a letter informing homeowners of the ideas.

· Wondering what the difference would be in price to do some sidewalk repairs this year and some another year. Would the price be so much more that it wouldn’t be worth it? Mike Minato- wondering if you can find that out.

· Also, are there some different payment options to spread it out? Mike Minato- can you check?

· Tree on 26^th – Mike said that the City has scheduled to remove in this fall but Marshall said he would double check with Mike because that is not what he thought Mike said.

· Mike Minato’s report:

LANDSCAPE REPORT 4.7.2015

SIDEWALK

· The sidewalks in our development have many areas that are raised and cracked due to the tree roots causing a tripping hazard. Please reference the PDF Tract Map Damaged Sidewalk – Note: there are white dots on the map showing the location of damaged areas of sidewalk. Each dot is designated priority #1, #2, #3 in order of importance.

· The City of Renton Development Services Division has used a machine in the past to grind the areas where the concrete has raised ¼ to ¾ inch categorized priority #3 on the map and applied asphalt cold patch to other high spots categorized priority #2 to help eliminate a tripping hazard. The City will regrind all areas categorized priority #3 that pose a tripping hazard.

· I will get a bid from an asphalt company to see what the cost would be to transition the areas categorized #1 to eliminate a trip hazard. This will eliminate the trip hazard liability and buy us some time before repairs are done.

· It is the responsibility of each home to remove snow and ice, maintain and repair the sidewalk in front of their home. Please reference the PDF Sidewalk Construction and Maintenance RCW 9-8-1 thru 9-8-11

· There are 26 locations #1 priority, 18 locations #2 priority and 11 locations #3 priority.

We have 44 locations that will need repair and each location typically needs a permit.

Mr. Pat Miller who is the inspector mentioned that he is willing to lump possibly 4-5 addresses together for 1 permit. The cost of each permit is $150.00. This may lower the number of permits to 7 or 8.

· It would be cost efficient to have as many priority #1 locations repaired at the same time. If someone got injured as a result of a trip hazard there is a possibility that the HOA could be sued resulting in a much higher cost to each homeowner.

· There is an ADA access at the SE corner of Olympia and 23^rd Pl. that is cracked and damaged. The City of Renton will replace that saving us construction cost.

CONCRETE REPAIR

· We received a bid from RC Concrete to repair the sidewalk. The bid only includes the cost of the concrete which is calculated at a cost of $34.00 sq. ft. The bid does not include demolition or dump fees. I will pursue other bids once we have had a chance to discuss the issues and finances at another meeting. Please see the PDF RC Concrete Sidewalk Estimate.

· I would recommend that the HOA Board walk the neighborhood together and review the damaged areas of sidewalk noted on the PDF Tract Map Damaged Sidewalk. We can determine at that time the financial impact as well as how many areas we can repair or defer to another time.

TREES

· We have two different types of trees in the development. The trees in Division I are Green Ash, Division II are Red Maple

· The HOA is responsible for maintaining the trees in the right of way. The property deed which is the agreement between the City of Renton and the land developer which was Lake Ridge now assigned to the HOA dictates that the tree maintenance is the responsibility of the HOA. The City of Renton is in the process of writing new language which will be presented to the City Council for their approval to accept responsibility of the tree maintenance. This however may take 3-4 years to complete. In the meantime if the City discovers a tree that needs to be removed the City will remove the tree at their expense. There are several trees within the tract that the City has determined needs to be removed. 1 is located on NE 26^th Ct and 2 are located on 23^rd Ct.

· The trees that were planted in our development at the time our tract was developed would not be allowed today because the diameter size of the trunk and root are too large for the area they are planted in. The roots have nowhere to go, the area is too crowded which is why the sidewalks are being damaged.

RETENTION POND

· The City of Renton has taken responsibility to maintain the 2 retention ponds and bio swales.

The City will mow the grass around the retention bowl approximately 3 times during the growing season to keep the grass at a desired height of 8 inches. The grass could grow to a height of 15 inches.

· The HOA has the option of having the landscape contractor mow the grass for esthetic purposes at our expense. The HOA can also remove blackberry bushes and other growth at our expense. The City owns the Retention Pond but not the surrounding property or easements.

Please reference the PDF Retention Pond Bill of Sale, Retention Pond Easement and Retention Pond Easement Confirmation

Landscape Maintenance and Irrigation

· I have a meeting scheduled for Friday April 17^th to meet with ProGrass and walk the neighborhood with the Account Manager. I have been informed that the repairs to the irrigation system have been completed. The system has not been turned on and charged with water at this time. ProGrass is aware that there is a leak in the line somewhere on Lynnwood Ave. and will perform the necessary repairs prior to the watering season.

Architectural Committee:

· Need a garbage can reminder- mostly about bringing them in promptly.

· Ask Victor if he has an old reminder notice for trash cans that we can stick on them. The reminder should quote the CCandRs.

· Three warnings and then a letter.

Floor Discussion:

· Sidewalks

· Mary would like to put out a flier for Khwaja to pass out when he goes around to houses to get updated contact info, letting them know about the sidewalk idea.

· $40-50,000 in sidewalk repairs. $400-500 per home if spread evenly. We have about $60,000 total. Our dues were $40,000 and we have estimated expenses of $39,000. This leaves us $20,000 in reserves.

Meeting Adjourned: 8:50 PM

Ellen Tennis

Secretary HCHOA

_________________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

HOA Meeting Minutes: May, 2015

Board Members Present: Khwaja Ali, president; Bob Leppke, Treasurer; Ellen Tennis, secretary; Marshall Gilmore; Mike Minato

Board Members Absent: Kathryn Mattila; Paul Wallis, vice president

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:00 PM

Agenda:

Review minutes

Treasurer report

Landscaping report

Architecture report

President report

Other business: sidewalks, park sign, Mary Burton, service project,

Meeting Minutes:

Minutes from March, 2015 were not reviewed. They will be reviewed in May.

President’s Report:

Be careful of break-ins, fake solicitors, and black bears!

Treasurer’s Report:

One remaining dues to be paid.
Under budget this far
Signature card still needs updating at the bank
Bob will be out of town for a while.
Bob gave Khwaja a check, we all approved for use if something comes up when Bob is gone

Landscaping Committee

City says two trees need to come down
One tree that was taken out last year (for over $450) – Marshall thought that the company was supposed to grind the stump by the 26^th
Mike met with Terry Flatley urban forestry for Renton- he said that nursery trees like ours that grow in pots get their roots wrapped around themselves which causes health and lifespan issues.
Pat Miller, construction manager for City, wants to send someone out to grind roots again.
The word is that the City will have an ordinance in a few years where they are responsible for all the street trees.

Architectural Committee:

Victor Gonzales 3203 NE 26^th Ct. got approved for white trim, black door, grey/green body and the garage door is being repaired.

Floor Discussion:

· Sidewalks

o 26 locations are level #1, 18 locations are level #2, and 11 locations #3 (This is the least bad)

o got one quote for concrete at over $30,000 which does not include demo

o Marshall could possibly contract with his guys to do the demo

o Mike will get more quotes

o ProGrass would charge $4,450 for the #1s (counting 27 of them) $3,000 for the #2s

Terry says to give him a days’ notice before we break the concrete and he will come out on the day we break it and see if the roots can be cut safely. ProGrass will do the cutting

o BOARD VOTE We voted to help homeowners with their responsibility for sidewalk repair. Individual homeowners will retain their responsibility for their sidewalk, but as an HOA we will band together to help. Homeowners with trouble spots will have partial financial responsibility for paying and the HOA, as a group with limited resources, will provide financial assistance because the sidewalks are important to the neighborhood look, safety, and appeal, and we can save money by consolidating. Repairs will be spread out over time. Approx. $20,000 this year. All were in favor.

o We will need to write a letter to homeowners which will include- the law, explanation of the costs, savings, and payment/shared cost plan, and quotes from company. This could be a summer newsletter.

o Permit fees- each spot would be $150 a pop but we should be able to lump 4 or 5 addresses together to permit.

o Sunset materials takes concrete scrap fairly cheap- need to see demo quotes first

o The City will take care of scraping of level #3 sidewalk problems with the scraping.

o According to Pat Miller the City will take responsibility for the broken ADA access ramp on 23^rd PL.

Other:

· Newsletter needs to go out soon- include sidewalk details, picnic, reminder to let HOA know about work being done and that cans need to come in promptly and whenever possible, only go out in the morning.

· Ponds-

· Confirmation email the City is taking maintenance and repairs of ponds

· The City mows them.

· HOA can mow to a lower height if we choose

· City doesn’t care about the growth above the bowl of the pond

· Ask Mike Smith about the fence around the pond the City said they would put up

· Community report

· We did our annual service project. We worked at Sierra Heights Park with two King County employees.

· Kathryn Mattila organized and was there with Kyle Mattila, Lori and Neil Brown, Ellen Tennis and Mike Tribble and the little Tribbles

· We would like to take that park on as our regular service project- at least twice a year

· We pulled on non-native plants and then the area will be replanted with natives in the winter time

· Stone sign for park- Khwaja got an estimate for $2000 for this. We will do a grant application at the end of the year.

· Discussion of a play structure in the park. Marshall will ask his old neighborhood how much theirs cost.

· What will we do to welcome new residents? Packet? Basic neighborhood info? Could ask Kennydale what they do.

· Mary Burton would like to join the board to help with communication. Board Voted all in favor

· Black bear sighting- beware

· There have been break-ins to the east and along 4^th. Some people are pretending to be from pest control. Can call police.

Meeting Adjourned: 9:00 PM

Ellen Tennis

Secretary

HCHOA

______________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

HOA Meeting Minutes: March 10th, 2015

Board Members Present: Khwaja Ali, President ; Paul Wallis, Vice President; Bob Leppke, Treasurer; Ellen Tennis, Secretary; Kathryn Mattila, community events; Marshall Gilmore; Mike Minato (joined the board as member at large this evening)

Board Members Absent: Mike Smith

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:00 PM

Agenda:

Meeting Minutes:

Minutes from Feb, 2015 were not reviewed and revised because there was not a quorum.

President’s Report:

Burglary next door to Khwaja. No one was caught. Resident left garage door open and burglar entered garage and broke into car.
Small arbor vitae by lower pond looks good and neighbors are happy.
Khwaja will talk to neighbor next to the pond about the garbage cans being seen from the street in June or July of this summer.

Treasurer’s Report:

Bob, Victor, and Khwaja all need to go to the bank on Sat.
D and O insurance- we got a new policy. It is signed and payment is made for the year.
Bob thinks Victor kept a file on the insurance. Bob has it now. Should it be stored somewhere else?
Khwaja wants to get the insurance policy electronically. Bob will check.
Bob will send to Ellen to save in google docs.
Invoices have gone out and reminders are going out. Three homeowners are hard to track down.
As of Jan. 31^st there were 17 payments. End of Feb. there were 34 payments and by 3/10 there were 52.
Our profit is at $40,000 because it’s counting all the dues
Spent money on landscaping, postage, supplies, electricity, water.
We have $25,482 on bank statement.
It’s less on the HOA sheet because of outstanding checks.
Bob is on hold with the shredding of old documents and finding a replacement treasurer to give him a break.
Khwaja proposed to pass the Jan. and Feb. treasurer’s reports. Paul seconded and all voted yes.

Landscaping Committee

· They are still charging us the same but the contract says they should be charging us more.

· Did Victor sign the new contract?

· Don’t know if the one that Bob has is the real one since they aren’t charging what it says on the contract he has.

· Mike Minato will talk to Victor and Bob to get updated on what is happening in landscaping.

· Did Mike Smith get in touch with Victor about what’s been going on. Mike S reported to Ellen that the satellite weather hook up that would control the sprinklers was not hooked up until he caught on to it and got ProGrass employees to fix it.

· Bob is going to ask Victor about sprinkler head problems, performance issues, moss, backflow valve testing, and upper pond mowing.

Architectural Committee:

Floor Discussion:

· Marshall also saw a suspicious man walking through the neighborhood looking at houses. He had no visible identification. On March 10^th. He got his license plate.

· Ellen attached email from Cyndie Parks of the Renton Police Department warning about recent scams.

· Street lighting- Marshall has two replacement bulbs left. He will order more- about 15 to a box and about $16 per bulb- and give receipt to Bob. He will continue as our contracted lighting maintenance person.

· He says he changes about 6-8 bulbs per year. He waits until they are really truly out.

· Marshall charges about $30 per change and the City charges about $50.

· Last checked LED bulbs were about $300 each.

· Does Victor have a transformer part for the lights?

· Reviewed that getting the City to take over the lights would require a Local Improvement District with a loan of about $100,000.

· Marshall will check into the use of LED bulbs in the light system we have.

· Khwaja will get bids for a park entrance rock/sign for the 2016 City grants.

· We received the communication grant from the City. We have to turn in a newsletter to them to prove we used the grant.

· The neighborhood picnic will be Aug. 6^th at 5:30

· Progressive dinner- only have one volunteer to host. Looks like it will be cancelled this year.

· The service project- Kathryn is getting in touch with the King County coordinator. We want to work on Sierra Heights Park.

· Sidewalk bids- Khwaja will ask Les Fay, who emailed about volunteering on the board, and ask him if he would like to spearhead the project.

· We got the landscape binder from Mike Smith and passed it to Mike Minato. Victor gave Ellen the extremely large secretary binders.

· Hussein in Marshall’s cul de sac is going ahead with the shed that he asked the architecture committee about.

Other:

· Next meeting April 7th

Meeting Adjourned: 8:41 PM

Ellen Tennis

Secretary

HCHOA

Attached email from Cyndie Parks:

From: Cyndie L Parks  Sent: Friday, March 06, 2015 3:21 PM To: Cyndie L Parks Subject: New Scams Reported by Renton Citizens / Business Owners

In the past few days, Renton Police have received complaints of telephone scams targeting businesses. The caller states they are an employee of Puget Sound Energy (PSE) and advises the business owner/manager that their electricity bill is past due. They further state that if it’s not paid immediately their power will be shut off immediately. The caller then instructs the owner / manager to obtain a “reload” card and to call them back with the code on the card. This suspect also offered to set up automatic payments for the business account so they don’t run into this same “problem” in the future. They will then request a debit or credit card number. Please note that the suspect is using an application which allows a legitimate PSE phone number to appear on their caller identification reader, as opposed to the actual number used to make the call. There are no leads and no suspect information as of this writing.

DO NOT EVER give out financial information to somebody on the phone. I don’t care who they say they are. For example: if it’s somebody saying they are calling from PSE – then hang up, get their customer service number off of your bill, and call them yourself to check on your account. If it’s somebody calling from the IRS claiming that you’re past due on payment of your taxes and that if you don’t settle the bill over the phone right then – they will send an officer to arrest you - hang up on them and check your tax papers. Google the IRS customer service number and check on your status yourself if you want to – but never allow yourself to be pressured over the phone to pay on something you’re confused or pressured about. The only way these scammers can be successful is if they can scare you into doing something right then – on the spot – no time to investigate or research. DON’T FALL FOR IT. And if you have vulnerable people in your life who may be susceptible to this type of scam – please share this information with them. Just today, I received four phone calls from Renton citizens who had received the scam phone call involving the IRS. Luckily – none of them fell for the ruse – but there are plenty of folks who will – and that’s what these miscreants are counting on.

ALSO BE AWARE OF. . . .

We have received complaints of a subject posing as a “heating system specialist” stating they are representing a heating company in Renton. In one case, an elderly woman found a business card at her front door for a heating/cooling company. The business card was for Green Fresh Air, name on the card was David Cohen. The homeowner called the number and made an appointment for “David Cohen” come to her home to service her furnace and clean her air ducts. A subject who identified himself as David Cohen came to her home to conduct a $60 service. He worked on the furnace for approximately one hour and then gave her an invoice for $613.20. The invoice listed the business as GFA Heating and Cooling, LLC out of Renton. Cohen indicated that he had cleaned the air ducts and installed a UV Light Cleaner. The victim, who suffers from a memory related illness, wrote a check for the full amount of the invoice. After a few days, the victim noticed her furnace was not turning on. She attempted to call Cohen several times but got no answer or return call. She had a neighbor look at her furnace and he discovered the power switch had been turned off. He also noticed that it looked like nothing new had been installed on her furnace and the ducts had not been cleaned. The victim then called her bank and canceled the check. When she finally reached somebody at the number listed for the business, they claimed to be Cohen’s assistant. When they were told they had canceled the check, the “assistant” offered $100 off the bill. That was declined. No other parties claiming to be from the business have contacted the victim about her canceled check. The responding officer happened to have a lengthy employment background in the heating and air industry and looked at the victim’s furnace. There were no obvious new parts installed, there was no UV light cleaner installed, nor were any of the ducts cleaned. The officer did notice what appeared to be a very inexpensive cardboard framed filter that had been put into the furnace (cost of approximately $10). The officer conducted some research for the heating company and noticed that the address came back to an apartment complex. There was no heating/cooling company at the complex. He also checked online under the company name and located reviews that pretty much described what had happened with this victim.

Please do your due diligence when it comes to hiring service companies – especially when your notification of them comes by way of a business card left at your door or via an internet email, etc. Check with the Better Business Bureau, Attorney General’s Office – or better yet, utilize a service like Angie’s List to research companies and their service record. It’s not uncommon for the elderly to be targeted for these types of scams, so please feel free to share this information with those vulnerable loved ones in your life. And don’t assume – if deals like this are advertised through Groupon , Living Social, etc., that they are reputable. That is not necessarily the case!!!!

CPC Cyndie Parks

Renton Police Dept.

Crime Prevention Unit (425) 430-7521

____________________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

HOA Meeting Minutes: February, 2015

Board Members Present: Khwaja Ali, President ; Ellen Tennis, Secretary; Kathryn Mattila;

Board Members Absent: Paul Wallis, Vice President; Bob Leppke, Treasurer; Neil Brown; Mike Smith; Marshall Gilmore

Landscape Committee: No

Architectural Committee: No

Quorum Present: No

Proceedings:

Meeting called to order at 7:15 PM

Agenda:

· Add Khwaja to bank account

· D and O insurance

· Look at new contract for landscaping

· Project grant application

· Spray for moss?

· Sidewalks bids

· Historical data?

· Home printing reimbursement

Meeting Minutes:

Minutes from MONTH, 201 were reviewed and revised and the Secretary promised the revisions would be completed soon.

President’s Report:

None

Treasurer’s Report:

None

Landscaping Committee

· None

Architectural Committee:

· None

Floor Discussion:

· Grant applications due soon. We could do a park sign. Khwaja will get estimates.

· Reimbursement rate for home printing will be at going rate. Staples- color $0.42, b/w $0.08

· Landscaping committee- still don’t know if Mike Minato might do that or Victor.

· Architecture committee- Paul and Marshall

· Community committee- Kathryn and Ellen

Other:

· Next meeting 3/10

Meeting Adjourned: 8:00 PM

Ellen Tennis

Secretary

HCHOA

______________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

HOA Meeting Minutes: January, 2015

Board Members Present: Khwaja Ali, President ; Paul Wallis, Vice President; Bob Leppke, Treasurer; Neil Brown; Ellen Tennis, Secretary; and Kathryn Mattila

Board Members Absent: Mike Smith (hiatus), Marshall Gilmore

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:00 PM

Meeting Minutes:

Minutes from Sept., 2014 and Nov., 2014 were reviewed and revised and the outgoing Secretary, Neil Brown, promised the revisions would be completed soon. Khwaja called the vote, Paul seconded, and all voted aye in favor of passing these meeting minutes with the few revisions.

President’s Report:

Treasurer’s Report:

For annual income, we were successful on dues. Expenses ended at 35,960.09. No pond maintenance was done and we had extra expenses of a $1500 water leak and $4590 for new shrubbery and tree trimming and removal.
We are under budget overall but were cutting it close. Higher dues should give us more of a buffer for this year. Bob feels that we will be better prepared to handle emergencies with more cushion than we currently have. We currently have about $40,000 in the bank.
Insurance policy bills are coming due soon
Monthly landscaping bill with now be a separate item on the financial report from the project landscaping like new shrubbery and tree trimming.
The miscellaneous expense was a lien release.
The non-profit incorporation fees are really $10 and Bob accidentally paid them with his own money.
We need to get Khwaja transferred onto the checking account with a signature card. Must visit the bank for this.
The extra post office box keys went to Khwaja.
Bob has 20 years of HOA records in his garage. Board voted all aye in favor of keeping only the last five years and shredding the rest.
Bob said he would keep what looked important from the 15 years we don’t need and see about shredding the rest.
Bob will send out dues invoices by Friday. Homeowner dues for 2015 will be $400 per home.
Khwaja proposed to pass the reports from Oct. Nov. Dec., 2014. Kathryn seconded and all voted aye.
Bob will see if he can get online access to make transfers. We changed this after a theft in the HOA and are thinking about bringing it back.

Landscaping Committee

Who keeps the supplies for the street lighting? What is our inventory for that?
Are we set for Marshall to continue on as lead for maintaining those lights?

Architectural Committee:

No report

Floor Discussion:

· Is Victor volunteering to continue the website? Does Victor have concrete proposal for sidewalks?

· Possible upcoming projects: more tree trimming, sidewalk repair throughout, lighting changes, sprinkler system repairs

· Discussed home sales and mailing list. Updates needed.

· Board changes

· Paul is surprised by his appointment to VP, but otherwise did not oppose the vote.

· Sue, who attended the annual meeting, might be interested in treasurer. Victor might know the last name. Bob will work on that.

· Victor will stay on at large.

· Kathryn will take the lead on the community events and Ellen will help.

· Will Marshall head the architecture committee? Or will Khwaja do it?

· Landscaping committee- will Victor or Paul take the lead?

· Switch meetings back to second Tuesday

Meeting Adjourned: 8:00 PM

Ellen Tennis

Secretary

HCHOA

_____________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

HOA Meeting Minutes: November 17, 2014

Annual Meeting Minutes

Board Members Present: Victor Hebert, President, Bob Leppke, Treasurer, Neil Brown, Secretary, and Ellen Tennis,

Board Members Absent: Khwaja Ali, Vice President, Marshall Gilmore, Paul Wallis, Mike Smith, and Susan Smith

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:00 PM

Meeting Minutes:

Minutes from September 9 were not reviewed and approved as the annual meeting focused on election of Board Members and approval of the Budget for 2015.

President’s Report: .

The President Introduced the board members that served in 2014, indicating what each person did and thanked them for their help. He also indicated that he was stepping down as President and that Khwaja Ali had agreed to be president of the Board in 2015 and that he would continue to serve on the Board at Large to help in the transition to the new president and to help pass on institutional knowledge of what had gone on in the immediate past. He mentioned that Neil Brown was stepping down from the board as Secretary and that Ellen would move from Community Outreach and Activity Coordinator to Secretary.

Treasurer’s Report:

Bob Leppke provided the Income Statement and Balance sheet to the date of the annual meeting and the proposed Budget for 2015. Bob was able to answer any questions that members attending had on the income statement, balance sheet, and Budget for 2015. He explained the increase in annual dues after several years of increases was due to the decline in our cash account balances and the potential cost of doing pruning and sidewalk repair in the neighborhood as well as the uncertainty of what the normal annual cost of watering in the neighborhood due to the leak we had this year. The Proposed budget was seconded and it was approved by those attending including the Board Members listed as present and about 4 other members of the neighborhood as well as proxies that were in excess of 10% of the 100 homes that are a quorum as defined in the bylaws.

Landscaping Committee

There was no landscaping committee report as the annual meeting is about the Budget for the next year and the Election of new Board Members.

Architectural Committee:

.There was no Architectural Committee report for reasons noted above.

Floor Discussion:

Ellen Tennis, new Secretary, Kathy _ _ _ _ _ _ Khwaja Ali, new President, Paul Wallis, new Vice President and Victor Hebert, new At Large were Voted in as board members by those attending and by the proxies that were more than the 10% required quorum under the HOA bylaws. I listed the following people as attending the annual meeting, Shiela Madfa, Allen Quynn, Rebekah O’Dell, Bob Lepke, Neil and Lori Brown. Ellen Tennis was at the meeting but had to pick up her children from her babysitter before the meeting was over so did not vote in the Election.

Other:

· NA..

Meeting Adjourned: 8:45 PM

Neil Brown, Secretary

HCHOA

________________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

HOA Meeting Minutes: September 9, 2014

Board Members Present: Victor Hebert, President, Khwaja Ali, Vice President, Bob Leppke, Treasurer, Neil Brown, Secretary, and, Paul Wallis

Board Members Absent: Marshall Gilmore, Ellen Tennis, Mike Smith, and Susan Smith

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:00 PM

Meeting Minutes:

Minutes from July 8, were approved as read.

President’s Report: .

The President did not report any problems in the neighborhood this month. He did report he would be stepping down as President by the end of the year.

Treasurer’s Report:

Bob Leppke was unable to complete the monthly report because the bank statements are not available until the 10^th of the month. He did mention that he had been able to collect all the dues this year. The Budget has been underspent so far this year although the Maintenance and most of the water bill cost had been expended but there still will be another bill coming. Victor said he planned to have the water cut off by the end of September.

Landscaping Committee

Planting is supposed to be done by the lower pond by the end of the month according to Victor.

Architectural Committee:

.No requests for paint color approvals were reported.

Floor Discussion:

.Khwaja mentioned that Ellen should be praised for a successful picnic. He also mentioned that he had gone on one of her nature walks and enjoyed it. He also said there was another one scheduled and recommended that we plan to attend. We also discussed what should be included in the budget next year for possible extraordinary expense and tree pruning and Sidewalk repairs were mentioned as the next items that would be a priority and we have had problems with trees falling and some rather large sidewalk separations. According to the City, the sidewalks in front of people’s house is their responsibility, but the HOA needs to see if we can get a deal on the sidewalks and get them all fixed.

Meeting Adjourned: 8:45 PM

Neil Brown, Secretary

HCHOA

_________________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

HOA Meeting Minutes: July 8, 2014

Board Members Present: Khwaja Ali, Vice President, Bob Leppke, Treasurer, Neil Brown, Secretary, Marshall Gilmore, Ellen Tennis, host of the meeting, and, Paul Wallis

Board Members Absent: Victor Hebert, President, Mike Smith, and Susan Smith

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:00 PM

Meeting Minutes:

Minutes from June 10, were unavailable as the Secretary did not attend that meeting and no one responded to the email suggesting that he right up the minutes based on handwritten notes.

President’s Report: .

The President was out of the town and the Vice President ran the meeting and had nothing to report.

Treasurer’s Report:

Bob Leppke was unable to complete the monthly report because the bank statements are not available until the 10^th of the month. He did mention that he had back flow reports and Neil volunteered to get them to either Victor or Mike to be forwarded on to ProGrass. He said that he thought we got more than these in the past, so there either might be more coming or perhaps Mike already had some. Bob Leppke also reported that he got a $100 grant from the City of Renton for a water leak in the month of May.

Landscaping Committee

Neither Mike nor Victor attended the meeting. Bob Leppke reported that he had seen water running down the street in various places after the water ran overnight and thought we should ask Victor or Mike to check with ProGrass to see if there is a problem. The Center of the 1^st and 2^nd cul de sacs are leaking water. There are several areas including cul de sacs at opposite ends of the neighborhood with dry ground and dead grass that indicate very little or not watering being done there. ProGrass should check sprinkler time settings. They should also be told again to be careful when mowing as there are several trees where the bark has been knocked off.

Architectural Committee:

.Nothing was reported.

Floor Discussion:

.Ellen mentioned that the PSE Community advisory group would be doing a walkthrough on July 31 at 6:30 PM. She also mentioned that the picnic was scheduled for 8/27 and the cleanup is scheduled on 8/2/2014 for 9:00AM to 12:00PM at Heritage park which is on Union street just South of 4^th Avenue and she asked for everyone to volunteer to help. She mentioned that the city with provide equipment and gloves. The cleanup at the park is volunteer work that justifies the city of Renton providing the food and other entertainment for our picnic.

Meeting Adjourned: 8:45 PM

Acting Secretary

HCHOA

____________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

HOA Meeting Minutes: June 10, 2014

Board Members Present: Victor Hebert, President (via phone), Bob Leppke, Treasurer, Neil Brown, Secretary, Marshall Gilmore, Ellen Tennis, and Susan Smith

Board Members Absent: Mike Smith, Khwaja Ali, Bob Leppke, Treasurer, and Paul Wallis

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:00 PM

Meeting Minutes:

Minutes from May 13, 2014 .

President’s Report:

Treasurer’s Report:

Bob Leppke .

Landscaping Committee

Architectural Committee:

Meeting Adjourned: 8:45 PM

Acting Secretary

HCHOA

______________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

HOA Meeting Minutes: May 13, 2014

Board Members Present: Victor Hebert, President, Bob Leppke, Treasurer, Neil Brown, Secretary, Marshall Gilmore, and Ellen Tennis

Board Members Absent: Mike Smith, Khwaja Ali, Susan Smith, and Paul Wallis

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:00 PM

Meeting Minutes:

Minutes from April 8, 2014 were reviewed and revised and the Secretary promised the revisions would be completed soon.

President’s Report:

Victor reported that there have been several auto break-in not only in our neighborhoods but also in the surrounding ones. He told us of a web page www.cremereports.com in which we can look up crimes reported in the area around us. Victor’s house had a plant stolen from the front porch and the woman that took the plant was recorded on his video system. See the picture hanging from the tree in front of his house. Security Systems were discussed and “25-7 Security Home” and “Costco” were mentioned as stores that carry those systems. He said that Block watch was contacted and we are going to try and have them give a talk at a future board meeting and thought we should consider inviting everyone in the association once we have arranged the meeting. Bob Leppke mentioned that Main Vue’s Developer is not going to pay for the amount due for past work as they were not told about it, but Victor, Bob

Treasurer’s Report:

Bob Leppke Provided the Treasurer’s Report for the March and April. They were approved subject to a question on a $75 Miscellaneous amount. Bob said that because the Bank Statement is closed as of the 10^th of the month and he does not receive the statement in the mail until several days later, he sometimes can’t close out the prior month’s books before the meeting. That is what happened in the prior month. He found that the $75 was the cost to release a lien on a property for which the dues had been paid. Bob mentioned that the new owner of the new Honey Creek HOA area Main Vue has refused to pay for the amount due from the previous developer, because they were not told by the prior developer before the purchase of the property. Bob mentioned that they are negotiating to share in the future costs of any maintenance required on the ponds.

Landscaping Committee

.Mike Smith did not attend. However, it was mentioned that Prograss offered a bid on grass that died after they treated it for moss in which they also suggested thatching and lime. Victor said he would contact them to ask them to replace the dead grass as it appears that they were the ones that killed it. As stated above the pond has been taken over by Renton and the contract to plant in front of the lower pond was approved

Architectural Committee:

No requests of the Architectural committee were reported.

Floor Discussion:

Ellen reported that 21 people attended the progressive dinner. She also said the East6er egg hunt the following weekend had about 20 children and was enjoyed by all. She asked about the cost of printing all the things she produces for the HOA and was told to figure the cost and the board will approve payment. It was discussed that Sarah won’t be going to the City Meetings for the HOA and we should ask Dave to see if he will become involved again. Ellen suggested that we get the sidewalks fixed in the neighborhood as they are looking really bad in places. It was suggested that we get a contractor to do a bid for the whole neighborhood to remove tree roots and fix the sidewalks. It was stated that we get a contractor with a Renton City license. Ellen will look into whether we can get a grant to help with the cost. Ellen mentioned that she is applying for a mini grant from the city for nature walks this Summer and Fall.

Meeting Adjourned: 8:55 PM

Neil Brown

Secretary

HCHOA

______________________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

HOA Meeting Minutes: April 8, 2014

Board Members Present: Victor Hebert, President (via phone), Bob Leppke, Treasurer, Neil Brown, Secretary, Marshall Gilmore, Ellen Tennis, and Susan Smith

Board Members Absent: Mike Smith, Khwaja Ali, Bob Leppke, Treasurer, and Paul Wallis

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:00 PM

Meeting Minutes:

Minutes from March 11,2014 were reviewed and revised and the Secretary promised the revisions would be completed soon.

President’s Report:

Victor reported that the lower retention pond had been taken over by the City of Renton. He said that he was going to have ProGrass Plant the Arborvitae in front of the lower pond as he ProGrass guaranteed the plants so that if they die they will replace them and no one else would provide that guarantee. The contract with ProGrass was seconded and approved. He reported no complaints from around the neighborhood otherwise.

Treasurer’s Report:

Bob Leppke did not attend the meeting as he was not feeling well. He told the Secretary that he would try to get the Treasurer’s report done and email it before the meeting. Since the Secretary didn’t receive it before the meeting we were unable to vote on the report.

Landscaping Committee

.Mike Smith did not attend. As stated above the pond has been taken over by Renton and the contract to plant in front of the lower pond was approved

Architectural Committee:

No requests of the Architectural committee were reported.

Meeting Adjourned: 8:45 PM

Neil Brown

Secretary

HCHOA

____________________________________________________________________

Honey Creek Ridge

Homeowners Association
P.O. Box 3188
Renton, WA 98056

HOA Meeting Minutes: March 11, 2014

Board Members Present: Victor Hebert, President (via phone), Bob Leppke, Treasurer, Neil Brown, Secretary, Marshall Gilmore, Ellen Tennis, and Susan Smith

Board Members Absent: Mike Smith, Khwaja Ali, and Paul Wallis

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:00 PM

Meeting Minutes:

Minutes from February 11,2014 were reviewed and revised and the Secretary promised the revisions would be completed soon.

President’s Report:

Victor the President attended via phone, because he was not physically in town at the time of the meeting. Victor reported that Honey Creek Ridge East agreed to pay for their use of the large retention pond. Bob and Victor have to reach an agreement as to the amount they have to pay each year. He also said we are still trying to find a reasonable arborist to plant around the lower pond. They had a bid from Prograss for $3,200 to plant around the fence in front of the pond and since he thought that was very expensive he is going to get at least one other bid. He reported that Barbara Yarroughs is chair of the HOA Board for the Honey Creek Ridge East area now. He and Bob Leppke are negotiating what they should pay each year.

Treasurer’s Report:

Bob Leppke’s Treasurer’s report was read discussed and approved. There are only about 5 homeowners that have not paid to date and he is prepared to put additional charges on those who have not paid.

Landscaping Committee

.Mike Smith did not attend, but tree removal was discussed. It was stated that the City of Renton did not want anyone to plant another tree where one had been removed because their approved removal process is to cut down the tree and then grind down the stump 9 inches, which would leave no room for the new tree with only 9 inches of soil to grow in. Ellen said she would check with the city and see if we removed more of the tree could we then replant. The LED lights for the neighborhood were discussed and the LED bulbs cost about $100 a bulb, but according to Provident Electric the LED lights don’t provide good lighting all the way to the ground, so we may need to check if we will be satisfied with the LED lighting before we incur the cost of adding LED lighting. We are going to get further bids before doing anything with the lights. It appears that we would not have to totally rewire and pay Renton $150,000 to get new lights in any case.

Architectural Committee:

No requests of the Architectural committee were reported.

Floor Discussion:

. Dave Bogart was at the meeting and has volunteered to attend the meeting regarding the PSE new power line that will potentially run through the neighborhood. Ellen discussed sending out a letter about the progressive dinner and putting it on the blog.

Meeting Adjourned: 8:45 PM

Neil Brown
Secretary
HCHOA

______________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

HOA Meeting Minutes: February 11, 2014

Board Members Present: Victor Hebert, President, Neil Brown, Secretary, Khwaja Ali, Marshall Gilmore, Ellen Tennis, Paul Wallis and Susan Smith

Board Members Absent: Bob Leppke and Mike Smith

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:00 PM

Meeting Minutes:

Minutes from January 21,2014 were reviewed and several changes were proposed and were accepted as amended. Neil promised to make the amendments as soon as possible will be rewritten and sent out to the board as revised this week.

President’s Report:

The President thanked the members of the board again for all their help. He reported on the neighborhood forum that he and Ellen attended at the City of Renton. He mentioned that they got information on what to have in Home emergency kits that we all should have on hand in the event of an earthquake or other natural disaster. They also got information on how to burglar proof your house and Ellen said that she was making a list of hardward stores and the aisles on which all the items necessary to do this are located. As to neighborhood watch, it was suggested that people call 911 if they see something suspicious and also report it to the HOA board.

Treasurer’s Report:

Bob Leppke hurt his back and told the Secretary he would be unable to attend the meeting, but would email the year to date financials as soon as he was able to the members of the board.

Landscaping Committee

As Mike was not at the meeting and there is not much going on in the landscaping area this time of year, there was no landscaping report. Sue reported that she does not have a consensus among the people on her street as to the plants needed to hide the chain link fencing around the lower pond area. Ellen said they would OK us pruning the trees in our neighborhood, but if we turn over control of the trees in the neighborhood to them, they would decide what kind of trees to replace the ones taken out.

Architectural Committee:

No requests of the Architectural committee were reported.

Floor Discussion:

It was suggested and voted on to send thank yous and a gift such as Starbucks cards to Bob Kaufman and Duane Dunne for their long time service on the Homeowner’s Association Board. Victor said that Mike Minato volunteered to be on the Landscaping committee of the HOA. Ellen asked if anyone on the Board had used Monkey Mail as she is trying to find some Newletter website to use for making a regular HOA Newsletter. Noone had used that website.

Meeting Adjourned: 8:45 PM

Neil Brown

Secretary

HCHOA

_________________________________________________________________________

Honey Creek Ridge

Homeowners Association
P.O. Box 3188
Renton, WA 98056

HOA Meeting Minutes: January 21, 2014

Board Members Present: Victor Hebert, President, Bob Leppke, Treasurer, Neil Brown, Secretary, Mike Smith, Khwaja Ali, Marshall Gilmore, Ellen Tennis and Susan Smith

Board Members Absent: Duane Dunn, Mike Smith and Paul Wallis

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:00 PM

Meeting Minutes:

Minutes from October 15, 2013 and November 19, 2013 were reviewed and several changes were proposed and were accepted as amended. Neil promised to make the amendments as soon as possible. ported and accepted with changes suggested by the Board. The minutes will be rewritten and sent out to the board as revised this week.

President’s Report:

The President reported that he is preparing a letter to respond to the attorney for the Gonzalez’s in which he requested that they be able to buy HOA land next to their house where the lower settlement pond. He consulted with an attorney and reported that we would not have the authority to sell the Real Estate rights of all the other homeowners and he is preparing a letter to indicate that to the Gonzalez’s. He also said that Bob Kaufman and Duane Dunn has resigned from the board. Victor said that Bob Kaufman had always provided his legal advise when requested and probably would continue to do that. Khwaja Ali agreed to act as Chair of the ACC and interim VP and Marshall Gilmore agreed to act as co-Chair of the ACC.

Treasurer’s Report:

The Treasurer’s report for the year 2013 was read and accepted as filed. The Treasurer went over the Budget for the next year and explained that we did not plan for any contingencies that may come up in the new year. It is hard to budget because we still do not know how much water the new system will actually save because although it won’t water when we have rain, it also will be set different so that hopefully we won’t have the tree roots attempting to steal water from the grass and cracking the sidewalks and also keeping the grass greener as well as not leaking a full line into the street every time it goes on. He said it is possible rates would have to go up next year because we had to close a $20,000 CD this year to pay for the new sprinklers and other system improvements. He said once we have received dues for the new year, he will be better able to tell, if he can set up a new CD for a smaller amount or whether we will need all the dues and the remains of the closed CD for operations in 2014.

Landscaping Committee

As Mike was not at the meeting and there is not much going on in the landscaping area this time of year, there was no landscaping report.

Architectural Committee:

Khwaja reported that he wanted to put Black shingles on his house and a skylight. He said Bob Kaufman had already approved what Khwaja was going to do. Since the board members had not all seen the samples and Marshal had not been involved yet, it was decided that we would vote the approval or not by email so that Khwaja won’t be delayed in starting his reroofing project. Someone brought up the downed fence on the main road into the area and Marshall volunteered to tell his neighbor across the street that it is his responsibility to fix the fence.

Floor Discussion:

Ellen mentioned the Progressive dinner is going to be 4/12/2014 starting at 5:30PM. Victor volunteered to be the starting home for the progressive dinner. Ellen needs help with this including the posters used the last time if Lori still has them. Neil said he would talk to Lori about that. Ellen said that she is going to try to get a mini grant from the city to do nature walks. She also brought up a Service Project which she suggested would be to work on a city trail. She said the date she got for the picnic put on by the City of Renton which is 8/27/2014 at 5:30AM. She reported that the city could take over our street lighting system, but it would cost us about $150,000 for rewiring and then they would take over our system and replace the lights when they went bad. Since that is too expensive it was pretty unanimous that we aren’t doing that. Ellen said she was going to check with the city further as to taking over the trees in our parkways. Susan Smith was introduced at the meeting and she lives in the last cul de sac next to the lowest settlement pond. We are awaiting a decision on the type of landscaping the neighbors around the lower pond want and Susan said she would canvas the neighbors to see for sure what they want.

Other. No further business was brought up.

Meeting Adjourned: 8:45 PM

Neil Brown
Secretary
HCHOA

_______________________________________________________________________

Honey Creek Ridge

Homeowners Association
P.O. Box 3188
Renton, WA 98056
http://honeycreekridge.blogspot.com

HOA Meeting Minutes: November 19, 2013

Annual Meeting Minutes

Board Members Present: Victor Hebert, President, Bob Leppke, Treasurer, Khwaja Ali, Neil Brown, Secretary, Mike Smith, Ellen Tennis, and Marshall Gilmore

Board Members Absent: Bob Kaufman, Vice President and Duane Dunne

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Prior to the start of the annual meeting, Mike Smith who was not staying for the end of the annual meeting, asked for a vote of the board present to approve the Tree Pruning contract so we could get our $300 discount and the board members present all voted yes.

Proceedings:

Meeting called to order at 7:00 PM or thereabout.

Meeting Minutes:

There was no reading of the Minutes from October 15, 2013 as the purpose of the annual meeting is to vote new members on the board, report on HOA activities for the year and the financial health of the HOA. The Minutes of the October 15, and November Annual meeting will be approved at the next regular HOA meeting in January, 2014.

President’s Report:

The President reported that he was stepping down as President effective at the end of the year. He stated that the year had been successful for the HOA and credited various board members for the success of the association. He especially praised Ellen Tennis for all her work on the picnic, Mike Smith for getting the Sprinkler repair work done including the amount of the rebates received that reduced the cost substantially. He also mentioned that Mike had gotten the fences completed around the lower pond that then allowed the City of Renton to takeover the maintenance of the lower pond like they previously did with the upper runoff pond. He also praised the Treasurer for all the work he did on the books. He mentioned that because of the work done this year, we are keeping the annual Homeowners dues at $375.00.

Treasurer’s Report:

The Treasurer’s went over his report of the years expenses compared with the prior year with a column showing the proposed budget for the next year. The treasurer explained tthose items that needed explanation in the expenses for 2013 and the budget for 2014. preliminary budget for next year was reviewed and as there was some additional information coming later, it was revised and then left until later to complete.

Votes: 1) We voted on new board members. Susan Smith sent an email to Victor volunteering to be a Board Member for the new year and Paul Wallis, who attended the meeting, also volunteered to be on the board. Both were voted to the board unanimously and will be invited to the next meeting. 2) We also voted to approve the new annual dues that kept at $375.00 for the next year. There were 20 people present representing 10 Homes at the annual meeting and an additional 30 proxies provided votes for people who did not attend.

Meeting Adjourned: 8:29 PM

Neil Brown
Secretary
HCHOA

________________________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

http://honeycreekridge.blogspot.com/

HOA Meeting Minutes: October 15, 2013

Minutes

Board Members Present: Victor Hebert, President, Bob Leppke, Treasurer, Khwaja Ali, Neil Brown, Secretary, Mike Smith, and Marshall Gilmore

Board Members Absent: Bob Kaufman, VP, Ellen Tennis, and Duane Dunn

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:00 PM

Meeting Minutes:

Minutes from September 17, 2013 were reported and accepted with various changes suggested by the Board. The minutes will be rewritten and sent out to the board as revised later this week.

President’s Report:

The President reported that a formal citation letter had been sent to the homeowner at 2541 Lynnwood as there has been several warnings in the past and he keeps parking his trailer in his driveway or partly behind his house in violation of the C, C & Rs..

Treasurer’s Report:

The Treasurer’s report was read and accepted as filed. The preliminary budget for next year was reviewed and as there was some additional information coming later, it was revised and then left until later to complete.

Landscaping Committee

Victor and Angel Gonzalez attended the meeting and a letter from their attorney was passed around. The letter requested that the HOA sell them an easement to use the property as they have used it since they moved in more than 2 years ago which would basically require that the fence which has already been started have the gate moved back to where the gate was before and allow them access to roll their trash bins up to the street. They also requested that we make the fence out of wood rather than Chain Link. Victor explained that the Board was aware that homeowners could not use Chain link on their properties but because the pond area is not a lot, the C C &Rs don’t apply and the City of Renton requires chain link for security in order to take over the pond maintenance. Mrs. Gonzalez reported that she had talked to a Mr. Edwards at the City of Renton, who said that he had approved of our making an easement for them and that he had talked to the board. The Secretary said that he was unaware that anyone at the Board had talked to anyone at the City. Victor said that Mike might have talked to them but he had left the meeting to go home prior that that. Victor stated that we would have to contact an attorney to look at the Gonzalez’s attorney's letter, before we could consider what they are requesting. Rebekah Odell arrived at the meeting during the above discussion and complained that the fence posts have already been installed around the pond and everyone on their street is upset about not being contacted. Victor and Khwaja both apologized that they felt like they had not been consulted and tried to see what could be done to make everyone at least happier. Rebekah said that she thought at least Aborvitae should be planted in front of the chain link if we couldn’t make the fence out of wood. It was discussed that the City did not allow parking in front of the pond, because they need immediate access to the pond to do clearing and there have been people parking in the driveway to the pond. Mr. Gonzalez said that he got rid of his van and now they can get both their remaining vehicles into their garage. Mike reported that B & R Fencing has the contract to do the fence around the lower pond and suggested that it should be included in the September 17, meeting minutes, but as we were still getting final bids in at the last meeting, and we voted to accept the B & R Fencing bid of $9,220.00 online, I included that in these minutes.

Architectural Committee:

Nothing was reported by the ACC.

Floor Discussion:

The annual meeting will be 11/19/2013. The Secretary was asked about reserving the room and he said he got the forms and forwarded them to Bob Leppke shortly after the last meeting. Bob said he didn’t see the email. He has been very busy on next year’s budget and just doing the books, so Rhonda Hebert volunteered to get the application completed and dropped off at Sierra Heights. Neil said he would find the email and form and send to her ASAP after the meeting. No further business was brought up. It was motioned, seconded and voted that the meeting be adjourned.

Meeting Adjourned: 8:29 PM

Neil Brown

Secretary

HCHOA

_______________________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

http://honeycreekridge.blogspot.com/

HOA Meeting Minutes: September 17, 2013

Minutes

Board Members Present: Victor Hebert, President, Bob Leppke, Treasurer, Duane Dunn, Neil Brown, Secretary, Mike Smith, and Marshall Gilmore

Board Members Absent: Bob Kaufman, VP, Ellen Tennis, and Khwaja Ali

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:00 PM

Meeting Minutes:

Minutes from August 20, 2013 were reported and accepted withchanges suggested by the Board. The minutes will be rewritten and sent out to the board as revised this week.

President’s Report:

The President reported that there had been no complaints from anyone and had nothing further to report.

Treasurer’s Report:

The Treasurer’s report was read and accepted as filed.

Landscaping Committee

Doug and Suzanne ____ and Rebekah _________ from the lower pond area visited to talk about the fencing in the area. It was discussed that the City did not allow parking in front of the pond, because they need immediate access to the pond to do clearing or repair and there have been people parking in the driveway to the pond. The neighbors attending stated that they didn’t like the Black Chain link fencing and they we were told the city required that type of fencing and that the city would not take over maintenance of the Pond area without the security of 6 foot chain link fencing, regardless of what the CC & Rs require of the homeowners. Rebekah mentioned that the neighbors right next to the pond had a handicapped relative that visited that needed to access the driveway to enter the rear of the house. It was stated that because of what the City of Renton required, our hands were tied. We discussed doing shrubs to cover the chain link fence in the front. Doug and Suzanne asked if they could plant certain shrubs or put up a wood fence on their property and it was stated that the could do whatever they wanted on their own property, we just couldn’t go on their property to plant shrubs. Mike Smith reported that ProGrass completed the work in the pond area, it was approved by Renton and Bob Leppke is paying them.

Architectural Committee:

Nothing was reported by the ACC.

Floor Discussion:

The annual meeting will be 11/19/2013. The Secretary was instructed to reserve a spot at Sierra Heights Elementary and to try to get the Library. The Secretary entered into the record and handed out the reports of the neighborhood picnic sponsored by the City of Renton and the subsequent Sierra Heights Elementary school landscape maintenance project that part of the whole deal with the City of Renton. Ellen was praised for getting both projects organized and completed. Other. No further business was brought up.

Meeting Adjourned: 8:29 PM

Neil Brown

Secretary

HCHOA

------------------------------------------------------------------------------------------------------------------

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

honeycreekhoa@yahoo.com

http://honeycreekridge.blogspot.com/

HOA Meeting Minutes: August 20, 2013

Board Members Present: Khwaja Ali, Duane Dunn, Neil Brown, Secretary(Acting for the President), Ellen Tennis, Mike Smith, and Marshall Gilmore

Board Members Absent: Bob Kaufman, VP, Bob Leppke, Treasurer, Victor Hebert, President

Landscape Committee: No

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:29 PM

Meeting Minutes:

Minutes from June 25, 2013 were approved with changes suggested by the Board. The minutes will be rewritten and sent out to the board as revised this week.

President’s Report:

Neil reported that the President did not tell him about anything new reported neighborhood reports and he did not check the web page to see if there was anything before the meeting.

Treasurer’s Report:

Treasurer did not send a report for the meeting. Neil talked with him in the last 2 weeks and he said that he had a problem and was having to reenter a group of entries, and would try to finish and email to everyone before the meeting. Since, he did not do so by meeting time, obviously he needed more time to complete.

Landscaping Committee

Mike from the landscaping committee went out of town so he was unavailable to report. Neil said that he saw Mike with a group of people walking through the neighborhood. He thought is was the City and Prograss people reviewing the lower pond project. Someone else said that they thought is might have been the prograss sprinkler people and the group that will be issuing the rebate on the new sprinkler equipment. Neil said he wasn’t that sure but he thought Mike did say that the amount of the rebates hadn’t been approved yet. We discussed again whether we need to do something different with regard to the trees. Khwaja said that he thought Mike was going to get an Arborist to review the trees in the neighborhood to see what kind of trees we had and whether it was the types of trees that has been causing the sidewalk problem and whether the type of trees or the watering was causing that problem. We left it until Mike got back to find out if he was going to get an Arborist.

Architectural Committee:

Marshall and Khwaja were two members of the committee reported that they approved the shingles for the roofing job on Bob Kaufman’s house. Marshall said they did a good job and said he will talk to Bob to see who he hired as he made several recommendations to him as to roofing companies. We discussed what we talked about before regarding how to notify people in the neighborhood to ask for approval for new shingles when reroofing as well as paint colors when repainting. We discussed a Newsletter and Ellen said that the city of Renton would give us a grant for a neighborhood newsletter. It was said that we should check with Victor when he gets back to see if he had already done something to notify people as many roofs in the neighborhood have already been replaced or are maybe soon to be replaced.

Floor Discussion:

Khwaja said he hadn’t had time to get a cost estimate of the fencing around the lower pond and asked Neil if he could call around and get some bids. Neil said he would agree to do it but asked if we needed to make sure what kind the city wanted. Khwaja said that we just need a gate like they put by the other pond and a 6 foot chain link fence. Ellen Tennis said that the picnic is on this Thursday August 22, 2013. She has been getting a lot more people to sign up as attending recently. The Bouncy House rental is showing up at 3:30 PM, the city is coming at 4:30PM and the picnic starts at 5:30PM and ends at 7:00PM. The City is providing garbage cans as well as Hot Dogs and Lemonade. Ellen talked about the fact that no one was going to show up at the Renton River Days parade, so she just cancelled and put the costumes in her garage for use next year. Ellen has some invoices for the cost of the flyers and other miscellaneous items to advertise the picnic. She said Victor told her to bring to the meeting and give to Bob Leppke. Since Bob wasn’t at the meeting, Neil volunteered to pass them on to him. She said the Bouncy House for the picnic cost $240.00 to rent and she already paid a deposit and they will require her to pay the rest when they show up on Saturday. She said in the future we may consider buying one since it costs about $500.00 to buy one but it is $240.00 to rent one for 4 hours. We said we could discuss that in the future. Saturday, August 24, 2013 is our HOA’s service day at Sierra Heights Elementary School from 9:00PM until 12:00PM. The city is dropping off shovels, rakes, pruning saws and other various yard maintenance equipment for our use. They don’t provide any power equipment and they city doesn’t want us to bring our own because they may be liable for personal injury. No further business was brought up.

Meeting Adjourned: 8:29 PM

Neil Brown

Secretary, HCHOA

---------------------------------------------------------------------------------------------------------------

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

honeycreekhoa@yahoo.com

http://honeycreekridge.blogspot.com/

HOA Meeting Minutes: May 21, 2013

Board Members Present: Victor Hebert, President, Bob Leppke, Treasurer, Khwaja Ali, Duane Dunn, Neil Brown, Secretary, Ellen Tennis, Mike Smith, and Marshall Gilmore

Also present: Julia Yoon

Board Members Absent: Bob Kaufman, VP

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting called to order at 7:10 PM

Meeting Minutes:

Minutes from February 19, 2013 and April 16, 2013 were approved and accepted by board, even though the April 16,2013 meeting did not include a quorum. Since the bylaws do not require a meeting every month, Khwaja Ali suggested that the Secretary send out an email to everyone to see if there was business to discuss, before the email to schedule a meeting. The Secretary agreed to do that in the future.

President’s Report:

President reported that nothing was new as far as neighborhood reports.

Treasurer’s Report:

Treasurer reported that there were still 2 properties on which dues had not been paid and he sent out new bills with late fees included. He also mentioned that there is money in the budget for the lower pond upgrade, the sprinkler upgrade and the replacement of the plants that died last year in the 23^rd and 24^th St. cul de sacs. He went through the balance sheet and the P & L and compared the spending for the first 4 months of the year to the annual amounts. He said that the water is off a bit because, the bill in January included higher water usage from the last quarter of last year. He mentioned the water is really billed every other month and this month we only paid the charge that is required just for the number of meters we have.

Landscaping Committee

Mike reported 3 bids from Prograss, one to replace all the sprinkler heads with ones that would close tightly and save 200 gallons of water every time the sprinklers run, 3 or 4 times a week during the summer. He emailed copies of this and other bids to all board members today, but said he wanted to just go through them orally rather than look at the bills. There are also new controllers linked into a weather website that will increase watering during hot days and reduce it during rainy days that will save water also. The Bid for all this work is $22,338.00, but this include almost $8,200 of rebates which we will not get until everything is installed. He is meeting with someone this week and will try to get confirmation of the rebate amounts we will receive from the Saving Water Partnership. Another did he discussed was the proposed bid to replace the dead ground cover in the NE 24^th Ct and NE 23^rd Ct cul de sacs as the trees soaked up all the water in those cul de sacs and all the groundcover died when the water was shut off last summer. The replacement bid is to put in 40-5- Gal. Viburnum Davidii to replace the 40 Dead Globe Arborvitae in the islands and remove all dead plant material for a total of $2,103.42. In addition the last bid was to clear the lower retention pond, remove pond sediment and hydroseed the area with bio-swale seed mix and remove sediment 10 ft around the inlet and discharge pipes and on the lower bio-swale cut down all tree and vegetation and remove the stumps. The total of that bid was $8,907.83. Bob Leppke mentioned that he was pleasantly surprised at this bid because we had been told originally it would be in the $17,000 range to clear that area. Khwaja asked if we had other bids on these jobs and Mike said that he had been doing this a long time and when you get bids from these companies they always come in within $300 of each other and he wants to give all these to Prograss, because he then can put pressure on them to get the jobs done because they will be concerned about losing the work. It was motioned and seconded and voted to approve the contracts, although nothing will be signed until after the meeting he has later this week on the rebate amounts.

Architectural Committee:

Marshall and Khwaja were two members of the committee to attend and said there was no request for color approval for house painting, as far as they know. Khwaja asked, if approval is required to replace the roof on his house because he is considering it. Victor said it is important to get approval for roof replacement even if you are using the same shingles and color as before, just in case someone else want to us some kind of roofing that would change the appearance and if someone else had done it without approval, it wouldn’t be right.

Floor Discussion:

Ellen Tennis has set up a facebook page under the name Honey Creek. The Neighborhood party was discussed and Victor said it was usually in the park before school starts in August. He said Renton has a link on their web page where you can schedule a neighborhood picnic and he said originally we originally had enough people attending so that Renton kicked in for our picnic but in the last several years we didn’t have enough people attending so we had had the parties in various cul de sacs around the neighborhood. Ellen suggested that we invite other people from the surrounding area, say out to Union Street to get better turnout and the board agreed that would be a good idea. She also had the idea that she wanted to perhaps do bee keeping in the upper pond area and it was suggested that we send out an email to the neighborhood and also check with our liability insurance because of people’s bee allergies. She also had the idea of setting up a dog run in the park on Saturday, putting up that orange plastic netting to keep the dogs in and let them play. It was suggested that she email or otherwise check the neighborhood interest, but there were no objections. She mentioned that we could get volunteers to welcome people to the neighborhood and also maybe to counsel people where neighbors are having trouble getting along, by requesting for them on the Blog and/or Facebook page. She said this would keep Victor from feeling that he always has to do homeowners bidding when they are not getting along with their neighbors. Ellen said her husband would volunteer for this project. Noone had any objection to that idea. No further business was brought up.

Meeting Adjourned: 8:50 PM

Neil Brown

Secretary

HCHOA

____________________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

honeycreekhoa@yahoo.com

http://honeycreekridgehoa.org/

Home Owners Association Monthly Meeting

Minutes: June 19th, 2012

Board Members:

Present: Duane Dunn, Khwaja Ali, Robert Leppke, Neil Brown,and VictorHebert

Also present:

Absent: Bob Kaufman, Mike Smith and Rachael Klein

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

Meeting Minutes:

· Accepted the Minutes for March. Due to a lack of quorum there was no official meeting in April.

President’s Report:

· Discussed a committee to greet all the new neighbors.

· Everything in the neighborhood has been going well and the president hasn’t received any complaints

Treasurer’s Report:

· Reviewed Treasurer’s report for May

· Dues: 98 homeowners have paid in full for 2012.

· Treasurer is following up with remaining two. 1 home paid partial, 1 home was 100 dollars short due to a miss communications.

Landscaping:

· No report

Architectural Committee:

· No report

CC&R and By-laws:

· No report

Floor Discussion:

· President requests HOA involvement from more neighbors/homes at the meetings each month

· President made a motion to allow virtual meetings. The motion passed

Rachael Klein

Secretary

HCHOA

_______________________________________________________________
Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

honeycreekhoa@yahoo.com

http://honeycreekridgehoa.org/

Home Owners Association Monthly Meeting

Minutes: February 21, 2012

Introduction of Board Members:

Present: Victor Hebert, Marshall Gilmore; Neil Brown, Duane Dunn and Khwaja Ali, Mike Smith, Bob Leppke

Also present: Dave Bogart, Rhonda Hébert

Absent: Bob Kaufman, Rachael Klein

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

The meeting was called to order at 7:10 by Victor Hebert.

Meeting Minutes:

· Meeting minutes corrected from last meeting to restate that meetings will be held third on the third Tues of each month (not Wed).

· Kwaja Ali sworn into office as board member.

President’s Report:

· Lakeridge has a responsibility to help pay for retention pond maintenance.

o Victor will draft a letter giving him opportunity to pay the share of the pond maintenance if they continue to be noncompliant a lien will be placed.

Treasurer’s Report:

· Previous month’s financials reviewed and accepted.

2012 Dues Collection – 37 homeowners have paid their dues.
Treasurer researching water usage vs. water meter fees.

We’re currently being charged minimum fees for 7 meters.

Landscaping:

We discuss the possibility of changing some of the controllers or up grading the system, to reduce the water bill. Landscaping committee will investigate.

Architectural Committee:

· A letter has been sent to the home owner that used an unapproved paint for the outside of their house. Further engagement to follow.

CC&R and By-laws:

Just a reminder that that keeping cars inside and out of driveways at nights helps to reduce crime

Floor Discussion:

· Moving forward, the secretary will note which home(s) are requesting paint approval or have received approval, etc. with plot number to make tracking the process easier.

Meeting adjourned at 8:05

Rachael Klein

Secretary

HCHOA

________________________________________________________________

Honey Creek Ridge

Homeowners Association

P.O. Box 3188

Renton, WA 98056

honeycreekhoa@yahoo.com

honeycreekridge.blogspot.com

Home Owners Association Monthly Meeting

Minutes: January 19^th, 2012

Introduction of Board Members:

Present: Victor Hebert, Marshall Gilmore; Dave Bogart, Bob Leppke, Neil Brown, Duane Dunn and Rachael Klein

Also present: Mike Smith, Bob Kaufman

Landscape Committee: Yes

Architectural Committee: Yes

Quorum Present: Yes

Proceedings:

The meeting was called to order at 7:08 by Victor Hebert.

Meeting Minutes:

· Minutes for the Annual Meeting in November were reviewed and accepted.

There was no meeting in December due to a lack of a quorum.

President’s Report:

· HOA meeting will now be held on the third Tuesday of each month.

· Check out our new Honey Creek Ridge blog spot at honeycreekridge.hoa.org.

· Many thanks to Paul Trackwell for his assistance with the Blog. Victor followed up on Pond maintenance: The maintenance of the large pond, our biggest financial burden, may be taken over by the City of Renton. The pond have been reviewed and accepted for the program.

o Upper Pond: HOA is researching the cost of developing an easement at the city’s request for better access to the large pond.

o Lower Pond: Clean-up is under way on the small pond in preparation of being included in the city maintenance program.

Treasurer’s Report:

· Previous month’s financials reviewed and accepted.

HOA dues have been reduced by $30 a year starting this year 2012.

Dues notices will be sent out to each home owner with the January newsletter.

The treasurer is working with Bank of America to reduce/eliminate bank fees.
HOA is sending a final notice letter to Lake Ridge regarding outstanding payment of pond maintenance. Will give the option to work off debt through pond maintenance to assist in clean-up.

Landscaping:

· Lower Pond: Researching estimates to start clearing lower pond/ City is showing interest in taking over the maintenance for this pond, too.

· The downed tree on Olympia has been removed by ProGrass.

Architectural Committee:

· HOA has been working with a homeowner regarding their unapproved paint colors.

o Request for extension has been approved due to winter weather. House must be repainted within the approved color scheme by October 1^st. 2012

o All fines will be waived if house is painted in full by September 31^st 2012

o On October 1^st 2012, if house is not painted in full a fee of $250 will be assessed along with an additional $50 each month thereafter.

CC&R and By-laws:

Victor has discussed neighborhood cleanliness with a few homeowners and asked them to keep their trash and recycle cans less visible from the street.

· As a reminder, CCR’s and By-laws are posted on our new Honey Creek Ridge blog spot at honeycreekridge.blogspot.com

Floor Discussion:

· We all extend a big thank you to Tyler Neal for his service to the Honey Creek Ridge Board. Tyler has resigned his post after a successful transition of duties to Bob Leppke. Thank you, Tyler!

Rachael Klein

Secretary

HCHOA

Honey Creek Ridge

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